Operations Assistant - Real Estate

Teszara, Inc.; Makati; On-site; PHP 223,000 - 257,000; Full time

Benefits offered by this job

Private HMO

Japanese hospitality training

13th month & allowances

Job summary

Teszara, Inc. in Makati City seeks an Operations Assistant - Real Estate to provide direct administrative and operational support to the President, coordinate priorities, and handle confidential information.

The role covers real estate and property management coordination, including liaising with brokers, owners, tenants, contractors, and service providers. The position involves planning meetings, maintaining databases, and ensuring timely execution across departments.

Qualifications

• Bachelor's degree in any field.
• Proficient in English (oral and written).
• Ability to work in Makati City and Bonifacio Global City.

Responsibilities

• Provide direct administrative and operational support to the President.
• Coordinate priorities, ensure timely follow-ups and cross-department execution.
• Handle confidential and sensitive information with discretion and professionalism.
• Coordinate real estate and property management documents, contracts and approvals.
• Schedule and coordinate meetings, note-taking, action tracking and follow-ups.

Skills

Interpersonal skills

Technical skills

Detail oriented

Professionalism

Adaptability

Availability

Education

Bachelor's degree

Job description

Operations Assistant - Real Estate

Salary: PHP 20,000 - 23,000 per month

Location: National Capital Region (Makati City & Bonifacio Global City)

Responsibilities

Executive Support

• Provide direct administrative and operational support to the President.
• Assist in coordinating the President's priorities, ensuring timely follow-ups and execution across departments.
• Handle confidential and sensitive information with strict discretion and professionalism.
• Provide administrative and coordination support for real estate and property management-related matters, including coordination with brokers, unit owners, tenants, contractors, and service providers.
• Assist in the preparation, organization, and tracking of real estate and property management documents, contracts, and approvals.

Administrative Support

• Provide administrative support to multiple departments as required.
• Proactively identify and assist in resolving administrative and coordination issues.
• Assist in planning and coordinating internal meetings, client meetings, and office activities.
• Update, organize, and maintain company databases, trackers, and digital filing systems.

Meetings & Coordination

• Attend and support weekly meetings and monthly General Meetings, including note-taking, action item tracking, and follow-ups.
• Assist in scheduling and coordinating meetings on behalf of the President, ensuring proper preparation, documentation, and reminders.
• Monitor deadlines, commitments, and deliverables arising from meetings.

Client & External Liaison

• Coordinate with external parties such as brokers, consultants, contractors, and service providers as required.
• Assist in coordination with government offices such as SEC, BIR, City Halls, and other regulatory agencies, under guidance from Management.
• Ensure communications with external stakeholders are professional, timely, and aligned with company standards.

Additional Responsibilities

• Perform other duties and special assignments as may be requested by Management in support of company operations and executive priorities.

Requirements

• Education:
  • Bachelor's/College Degree in any field.
• Language Skills:
  • Proficient in English (oral and written).
• Location:
  • Ability to work in our offices in Makati City and Bonifacio Global City.

Skills

• Interpersonal and Technical Skills:
  • Excellent interpersonal skills.
  • Proficient in PC hardware/software troubleshooting.
  • Strong organizational skills with attention to detail.
• Professionalism:
  • Demonstrates a high level of professionalism.
• Adaptability:
  • Willingness to learn and take on additional tasks with enthusiasm.
• Availability:
  • Willing to work on holidays.
  • Flexible working hours: from 8:00 AM onwards on weekdays. 5 working days per week.

Benefits

• Private HMO coverage after regularization.
• Opportunity for Japanese hospitality training.
• Additional perks including the 13th month, allowances, etc.
• Potential for career advancement.

Only short-listed applicants will be contacted.