Operations Assistant | MIB

Your Employee Offshore ( Yempo ) Inc.; Philippines; Hybrid; PHP 273,000 - 410,000; Full time

Benefits offered by this job

Weekly salary

HMO on commencement

Dependent HMO

20 vacation days per year

Annual bonuses and salary reviews

Free meals and beverages

Company polo shirts provided

Open-plan work environment

Client project exposure

Job summary

Your Employee Offshore ( Yempo ) Inc. in the Philippines is seeking an Operations Assistant for dayshift. You can work from home or in the office—your choice. The role supports onboarding, training coordination, and admin tasks across client systems in Australia.

Qualifications include a Bachelor’s in Business, strong English communication, and proficient MS Office skills. The role offers weekly pay, HMO benefits, vacation and sick days, and performance incentives.

Qualifications

• Bachelor’s degree in Business or related field.
• Experience in administration, operations, or office support.
• Strong written and verbal English communication.
• Highly organized with excellent attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Able to work effectively with diverse stakeholders and cultures.
• Capable of working independently and performing well under pressure.

Responsibilities

• Coordinate training, medicals, inductions, and compliance requirements prior to employee mobilization.
• Arrange flights and accommodation directly or through client portals.
• Create, maintain, and update employee records and compliance documentation in company and client systems.
• Maintain accommodation and training registers.
• Set up employee profiles on client portals and facilitate online inductions.
• Submit site access requests through client systems.
• Prepare project-specific documentation and zip folders for client submission.
• Monitor document expiry dates and maintain document control.
• Collect, process, convert, and file employee IDs and qualifications.
• Create MIB-style resumes and employee folders within the MIB database.
• Coordinate onboarding by updating the Support Team once documentation is complete.
• Manage new hire profiles in client systems such as ERMS (BHP/Roy Hill), FMG, Ventia, and RTIO (training provided).
• Complete and assist employees with online inductions and onboarding requirements.
• Assist with flight bookings and other administrative tasks as assigned.
• Comply with all ISMS policies, procedures, standards, and guidelines.

Skills

English communication

Organization

MS Office

Stakeholder management

Independent worker

Attention to detail

Time management

Education

Bachelor's degree in Business

Tools

MS Word

MS Excel

PowerPoint

Job description

We have an exciting dayshift opportunity available for anOperations Assistant. Work from home or the office – you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Our Client

In this position, you will be assigned to our client based in Australia, a progressive company that has significant involvement in the project requirements of Local Councils, Mining Companies, Government Authorities, and other general business enterprises across Western Australia. They provide professional service that adheres to all Main Roads WA and Australian standards.

Your Responsibilities

• Coordinate training, medicals, inductions, and compliance requirements prior to employee mobilization.
• Arrange flights and accommodation directly or through client portals.
• Create, maintain, and update employee records and compliance documentation in company and client systems.
• Maintain accommodation and training registers.
• Set up employee profiles on client portals and facilitate online inductions.
• Submit site access requests through client systems.
• Prepare project-specific documentation and zip folders for client submission.
• Monitor document expiry dates and maintain document control.
• Collect, process, convert, and file employee IDs and qualifications.
• Create MIB-style resumes and employee folders within the MIB database.
• Coordinate onboarding by updating the Support Team once documentation is complete.
• Manage new hire profiles in client systems such as ERMS (BHP/Roy Hill), FMG, Ventia, and RTIO (training provided).
• Complete and assist employees with online inductions and onboarding requirements.
• Assist with flight bookings and other administrative tasks as assigned.
• Comply with all Information Security Management System (ISMS) policies, procedures, standards, and guidelines.

Your Background

• Bachelor’s degree in Business or a related field.
• Experience in administration, operations, or office support roles.
• Strong written and verbal English communication skills.
• Highly organized with excellent attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Able to work effectively with diverse stakeholders and cultures.
• Capable of working independently and performing well under pressure.
  

Disclaimer for salary ranges. Yempoprovides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.