Operations Assistant, Energy Sector Cluster

Asian Development Bank (ADB); Manila; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Retirement plan

Medical and health benefits

Paid leave (including parental)

Life and other insurance plans

Staff development

Job summary

The Asian Development Bank (ADB) invites applications for an Operations Assistant in the Energy Sector Cluster (SD1-ENE) based at Manila HQ. You will provide administrative support for project processing, document control, travel arrangements, and knowledge management in a dynamic international environment.

We seek a candidate with a Bachelor's degree in a related field, at least five years of relevant experience, strong MS Word and Excel skills, and the ability to liaise with diverse teams.

Qualifications

• Bachelor's degree in economics, commerce, engineering, or other related fields.
• At least 5 years' relevant professional experience.
• Computer skills with sound knowledge of common word processing and spreadsheets.
• Preferably, experience with business intelligence and artificial intelligence applications, and familiarity with computer systems used generally in multilateral organizations.
• Good coordination with the ability to liaise and work with individuals from different professional and cultural backgrounds.
• Experience liaising and working with different stakeholders.
• Experience coordinating and exercising judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence.
• Written and verbal proficiency in English and local language (as applicable)
• Please refer to the link for ADB Competency Framework for TL1.

Responsibilities

• Ensure that all correspondence and documents for supervisors are prepared in compliance with ADB's standards and logged and distributed to the staff concerned.
• Ensures the effective coordination of supervisor's calendar and arranging appointments, meetings, travel and accommodation as specified by the supervisor and in accordance with ADB procedures.
• Arrange supervisors' international and domestic travel in coordination with in-house travel agents.
• Help with project processing by ensuring all documents are processed following existing procedures and guidelines, coordinating review of project documents with relevant units promptly, and monitoring processing timelines to meet planned approval dates.
• Ensure that document management systems and electronic records are maintained and updated for easy retrieval and track the flow of documents with the use of digital databases for monitoring.
• Support knowledge management activities.
• Provide back-up support to the other operations assistants in the latter's absence or relieve other operations assistants.
• Perform other responsibilities that may be assigned by the supervisor.

Skills

Office administration

English proficiency

Stakeholder liaison

Coordinate travel

Education

Bachelor's degree

Tools

MS Word

MS Excel

BI/AI tools

ADB systems

Job description

The Asian Development Bank (ADB) invites applications for an Operations Assistant in the Energy Sector Cluster (SD1-ENE) based at Manila HQ. You will provide administrative support for project processing, document control, travel arrangements, and knowledge management in a dynamic international environment.

We seek a candidate with a Bachelor's degree in a related field, at least five years of relevant experience, strong MS Word and Excel skills, and the ability to liaise with diverse teams.