Senior Operations Assistant

Asian Development Bank (ADB); Mandaluyong; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Housing and education allowance

Expatriate benefits

Relocation

Retirement plan

Medical and health benefits

Paid leave

Life and other insurance

Staff development

Job summary

Asian Development Bank (ADB) in Manila invites applications for the Senior Operations Assistant role based at HQ in Manila, Philippines. You will provide operational support to SD3-HSD activities, handling loan, grant, and TA documents, project processing, and data management to support SD3 projects.

The position emphasizes coordinating with international staff, maintaining SovOps records, preparing internal memos, and facilitating knowledge management and event organization while ensuring

Qualifications

• Bachelor's degree in finance, business administration, public administration, community development, education, public health, or related disciplines.
• At least 5 years’ relevant professional experience, preferably in multilateral organizations.
• Advanced computer skills with knowledge of word-processing and spreadsheets; familiarity with BI and AI applications.
• Good interpersonal and cross-cultural skills.
• Understanding of ADB procedures for TA and loan/grant processing.
• Excellent command of oral and written English.
• Refer to ADB Competency Framework for TL2.

Responsibilities

• Support the preparation of loan, grant, and TA documents such as concept notes, Reports and Recommendations of the President, TA reports, and completion reports; ensure templates compliance and SovOps updates.
• Coordinate and monitor milestone processing events of assigned loans/grants/TA and report delays to supervisors.
• Support programming, processing, and administration of TAs and loan/grant projects, including consultant selection, claims processing, and preparation of internal memos and reports.
• Regularly check SovOps and IDS for TA/loan/grant progress; collect and analyze data for routine/ad hoc reports.
• Support mission preparation following ADB procedures.
• Handle event organization and knowledge management including internal/external communications.
• Provide back-up support to other operations assistants as needed.
• Assist with application/interpretation of procedures to junior staff.
• Perform other duties as assigned by the supervisor.

Skills

Interpersonal skills

Cross-cultural skills

English communication

Education

Bachelor's degree in finance, business administration, public administration, community development, education, public health, or related disciplines

Tools

Word processing & spreadsheets

Business Intelligence

AI applications familiarity

Job description

Job Description - Senior Operations Assistant (26936)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Human and Social Development Sector Cluster (SD3-HSD) within the Sectors Department 3 (SD3). You will be based at our Headquarters in Manila, Philippines.

You will report to a designated technical international staff and officer (senior/principal/lead, as applicable).

Your Role

As a Senior Operations Assistant, you will provide operational support to SD3-HSD activities. You will also provide operational support in project administration, project processing activities related to loans, grants, and technical assistance (TA) projects, database management, and knowledge management.

You will:

• Support the preparation of necessary loan, grant, and TA documents such as concept notes, Reports and Recommendation of the President, TA reports, project and TA completion reports, and ensure that these documents comply with the ADB Handbook of Style and Usage and latest templates. Coordinate and monitor the processing of the team's TAs and coordinate with other staff to ensure updating of SovOps records.
• Coordinate and monitor milestone processing events of assigned loan/grant/TAs and report any delay in the processing of these documents to supervisors.
• Support the activities related to programming, processing, and administration of TAs and/or loan/grant projects such as selection of consultants, processing of claims and contract variations, and preparing internal memos, TA and project completion reports, and back-to-office reports under the guidance of the international staff and/or project officer.
• Regularly check the SovOps and Integrated Disbursement System for progress on TA, loan, and grant under implementation. Using these systems and other available IT tools and ADB apps, collect, compile and analyze relevant information and data related to the team/office/department to produce routine and/or ad hoc statistics/reports as instructed.
• Support mission preparation in accordance with ADB procedures
• Handle event organization and knowledge management including internal and external communications.
• Provide back-up support to other operations assistants in the latter's absence or relieve other operations assistants, as necessary.
• Assist on the application/interpretation of work procedures, guidelines, and formats to other junior operations assistants.
• Perform other duties that may be assigned by the supervisor.

You will need:

• Bachelor's degree in finance, business administration, public administration, community development, education, public health, or related disciplines.
• At least 5 years’ relevant professional experience, preferably in multilateral organizations.
• Advanced computer skills with sound knowledge of common word-processing and spreadsheets, and preferably with business intelligence, artificial intelligence applications, and familiarity with computer system used generally in ADB and similar multilateral development banks, and proficiency with computer-based applications.
• Good interpersonal and cross-cultural skills.
• Preferably a sound understanding of ADB and similar multilateral development banks procedures and practices related to TA and loan/grant project processing and administration, including safeguards compliance.
• Excellentcommandin oral and written communication skills in English
• Please refer to the link for ADB Competency Framework for TL2.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Relocation (if applicable)
• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members-50 from the region.

ADB only hires nationals of its 69 members.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.