Operations Assistant / 260986

Asian Development Bank; Mandaluyong; On-site; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Retirement plan

Medical and health benefits

Paid leave (including parental)

Life and other insurance plans

Job summary

The Asian Development Bank (ADB) is seeking an Operations Assistant for the Energy Sector Cluster (SD1-ENE) based at our Manila Headquarters. You will provide a full range of administrative support for SD1-ENE activities, including project processing related to loans and technical assistance, and assist with portfolio management.

You will report to the Director or designated TI and handle calendar management, international/domestic travel, document control, and knowledge management.

Qualifications

• Bachelor's degree in economics, commerce, engineering, or related fields.
• At least 5 years' relevant professional experience.
• Computer skills with word processing and spreadsheets.
• Familiarity with business intelligence and AI applications may help.
• Able to liaise with diverse stakeholders and maintain confidentiality.

Responsibilities

• Provide a full range of administrative support for SD1-ENE activities.
• Support project processing related to loans and technical assistance and portfolio management.
• Coordinate supervisor's calendar, meetings, travel, and accommodation.
• Ensure document management and electronic records are maintained and updated.
• Support knowledge management activities and provide back-up support to other assistants.

Skills

Coordination

Stakeholder liaison

English proficiency

Local language proficiency

Education

Bachelor's degree in economics, commerce, engineering, or related fields

Tools

Computer skills (word processing, spreadsheets)

BI/AI familiarity

Job description

Reference Number

Reference Number 260986

Position Grade

Position Grade TL1

Department

Department Sectors Department 1

Division

Division Energy Sector Cluster

Location

Date Posted

Closing Date

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned to the Energy Sector Cluster (SD1-ENE) within Sectors Department 1 (SD1). You will be based at our Headquarters in Manila, Philippines.

You will report to the Director or designated Technical International Staff (TI).

Your Role

As an Operations Assistant, you will provide a full range of administrative support for SD1-ENE activities. You will also provide operational support in project processing activities related to loans and technical assistance (TA), portfolio management as assigned by your supervisor.

You will:

• Ensure that all correspondence and documents for supervisors are prepared in compliance with ADB's standards and logged and distributed to the staff concerned.
• Ensures the effective coordination of supervisor's calendar and arranging appointments, meetings, travel and accommodation as specified by the supervisor and in accordance with ADB procedures.
• Arrange supervisors' international and domestic travel in coordination with in-house travel agents.
• Help with project processing by ensuring all documents are processed following existing procedures and guidelines, coordinating review of project documents with relevant units promptly, and monitoring processing timelines to meet planned approval dates.
• Ensure that document management systems and electronic records are maintained and updated for easy retrieval and track the flow of documents with the use of digital databases for monitoring.
• Support knowledge management activities.
• Provide back-up support to the other operations assistants in the latter's absence or relieve other operations assistants.

Perform other responsibilities that may be assigned by the supervisor.

Qualifications

You will need:

• Bachelor's degree in economics, commerce, engineering, or other related fields.
• At least 5 years' relevant professional experience.
• Computer skills with sound knowledge of common word processing and spreadsheets.
• Preferably, experience with business intelligence and artificial intelligence applications, and familiarity with computer systems used generally in multilateral organizations.
• Good coordination with the ability to liaise and work with individuals from different professional and cultural backgrounds.
• Experience liaising and working with different stakeholders.
• Experience coordinating and exercising judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence.
• Written and verbal proficiency in English and local language (as applicable)
• Please refer to the link for ADB Competency Framework for TL1.

ADB offers a rewarding salary and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan (if applicable)
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

To view ADB Organizational Chart, please click here .

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.

Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.