Operations Assistant

vamasters, Inc.; Taglatawan; Presencial; PHP 279 000 - 446 000; Tempo integral

Resumo da oferta

vamasters, Inc. seeks a proactive Executive Assistant to partner with the founder, keeping operations running smoothly. You will manage client communication, organize files, and support presentations and scheduling so the founder can focus on business growth and field work.

Ideal candidates excel in English, have experience supporting a small business owner, and are comfortable with Canva and Google Drive. This role requires initiative, strong organization, and the ability to make timely

Qualificações

• Excellent written and spoken English.
• Proven experience in executive or administrative support, including email and calendar management.
• Comfortable dealing directly with clients in a professional, friendly way.
• Proficiency in Google Drive and Canva.
• Strong organizational and time management skills and the ability to stick to timelines and deadlines.
• Self-starter who takes initiative and makes decisions with confidence.
• Ability to act fast when a project calls for a quick response.
• Accountable, accurate, and independent.
• Strong communication skills, including being upfront about delays or questions.

Responsabilidades

• Communicate directly with clients, mainly by email and now and then by phone, keeping projects on track and resolving issues fast.
• Organize and manage email correspondence on the founder's behalf.
• Look after the calendar and help clients book time.
• Structure, name, and maintain files and folders in Google Drive.
• Create client presentations in Canva.
• Order the samples and materials needed for client presentations.
• Follow up on open items, watch timelines, and keep projects on schedule.
• Spot gaps in current processes and propose improvements that boost efficiency.
• Own day-to-day operations and make sound decisions on behalf of the business.

Conhecimentos

English proficiency

Executive support

Client communication

Email management

Calendar management

Organizational skills

Decision making

Proactiveness

Fast response

Accountability

Ferramentas

Google Drive

Canva

Descrição da oferta de emprego

Job Summary

We're looking forward to hiring a proactive, well-organized Executive Assistant to take the operations we've built and keep them running smoothly, working closely with the founder. You'll manage client communication, keep projects and files in good order, and support presentations and scheduling so the founder can focus on business development and field work. Ideally, you're a confident self-starter with excellent written and spoken English who makes sound decisions and isn't afraid to speak up or suggest a better way.

Key Responsibilities

• Communicate directly with clients, mainly by email and now and then by phone, keeping projects on track and resolving issues fast
• Organize and manage email correspondence on the founder's behalf
• Look after the calendar and help clients book time
• Structure, name, and maintain files and folders in Google Drive
• Create client presentations in Canva
• Order the samples and materials needed for client presentations
• Follow up on open items, watch timelines, and keep projects on schedule
• Spot gaps in current processes and propose improvements that boost efficiency
• Own day-to-day operations and make sound decisions on behalf of the business

Mandatory Skills

• Excellent written and spoken English
• Proven experience in executive or administrative support, including email and calendar management
• Comfortable dealing directly with clients in a professional, friendly way
• Proficiency in Google Drive and Canva
• Strong organizational and time management skills and the ability to stick to timelines and deadlines
• Self-starter who takes initiative and makes decisions with confidence
• Ability to act fast when a project calls for a quick response
• Accountable, accurate, and independent
• Strong communication skills, including being upfront about delays or questions

Preferred Skills

• Experience supporting a small business owner or founder
• Experience coordinating vendors, ordering samples, or handling procurement
• Experience creating client-facing presentations
• Comfortable with the occasional client phone call
• Background in process improvement or building simple workflows
• Ready to take on multiple projects at once
• A warm, personable manner and a good sense of humor under pressure

Why Join Us

This is a chance to be a real partner to a business owner who values ideas, initiative, and open communication, rather than an order taker. You'll have room to shape how things run and grow with the role as the business expands. We keep things friendly and human, and we take the work seriously without taking ourselves too seriously.