Operations Assistant

Private Advertiser; Makati; On-site; PHP 300,000 - 420,000; Full time

Job summary

Private Advertiser is seeking a multi-functional administrative and operations support role to work directly with the founders. You will be the backbone of daily operations, handling communications, supplier and customer follow-ups, research, document organization, and business development tasks.

You will also arrange meetings, travel, and schedules, and handle in-person visits and travel around the Philippines as needed. Strong English, tech skills, and proactive ownership are required.

Qualifications

• Strong English speaking and writing skills.
• Proactive, independent work style and problem-solving.
• Organized and reliable, able to keep founders updated.
• Comfortable engaging with suppliers, customers and partners.
• Good computer skills with MS 365/Google Workspace and Excel/Sheets.

Responsibilities

• Take calls, replies, emails, and support founders with daily tasks.
• Follow up with suppliers, customers, and service providers.
• Research options, obtain quotations, and compare choices.
• Organize company documents, invoices, receipts and admin work.
• Identify potential customers and business opportunities.
• Arrange meetings, travel, schedules, and logistics.
• Handle in-person visits and travel around the Philippines as needed.

Skills

English proficiency

Proactive mindset

Organization

Executive liaison

MS 365 / Google Workspace

Excel / Google Sheets

AI tools (ChatGPT)

Travel flexibility

Problem solving

Customer liaison

Tools

Microsoft 365

Google Workspace

Excel

Google Sheets

Email tools

AI tools (ChatGPT)

Online research tools

Job description

About the role

This is a multi-functional administrative and operations support role working directly with the founders. You will be the backbone of daily operations, handling communications, supplier and customer follow-ups, research, document organization, and business development tasks. You will also arrange meetings, travel, and schedules, and handle in-person visits and travel around the Philippines as needed.

Key responsibilities

• Take calls, reply to messages and emails, and help the founders with different daily tasks

• Follow up with suppliers, customers, service providers and other contacts

• Research options, obtain quotations and compare choices

• Help organize company documents, invoices, receipts and other admin work

• Help find and follow up potential customers and business opportunities

• Arrange meetings, travel, schedules and other practical matters

• Handle tasks in person when needed, including visits and travel around the Philippines

About you

• Very good spoken and written English

• Good computer skills and comfortable using AI tools

• Proactive, independent and able to solve problems

• Takes ownership of tasks and keeps the founders updated without needing to be chased

• Organized, reliable and good at following things through

• Confident speaking with customers, suppliers and other people

• Professional, trustworthy and able to handle confidential information

• Willing to learn and take on new responsibilities

• Comfortable travelling around the Philippines when needed

• Good general computer skills including Microsoft 365 and/or Google Workspace, Excel/Google Sheets, email, and online research tools; comfortable using AI tools such as ChatGPT