Administrative Assistant

vamasters, Inc.; Cadiz; On-site; PHP 350,000 - 600,000; Full time

Job summary

vamasters, Inc. is seeking a highly organized Business Development Executive Assistant to act as the founder’s right hand. You will manage priorities, coordinate schedules, and drive outreach across multiple brands, ensuring opportunities are captured and followed through with precision.

Ideal candidates are proactive, discreet, and comfortable operating at senior levels, delivering clear summaries, proposals, and strategic updates while maintaining confidentiality and professionalism.

Qualifications

• Proven experience as an Executive Assistant or in business development support.
• Excellent written and spoken English.
• Strong calendar, inbox, and task management skills.
• Commercial awareness and understanding of sales and partnerships.
• Strong research skills with clear summaries.
• Proficiency with Google Workspace or Microsoft 365 and CRM tools.
• High level of discretion and professionalism.
• Steady, thorough, and self-starting.

Responsibilities

• Manage the founder’s calendar, inbox, and daily priorities so each day runs smoothly.
• Prepare meeting agendas, briefing notes, and follow-up summaries with clear action items.
• Research prospects, potential partners, and market opportunities across the group’s brands.
• Support outreach and follow-ups with leads, partners, and key stakeholders.
• Maintain CRM records and track pipeline progress, deadlines, and next steps.
• Draft proposals, presentations, and professional business correspondence.
• Coordinate with brand teams and external contacts on the founder’s behalf.
• Prepare regular updates and reports on business development activity.
• Handle sensitive and confidential information with discretion.

Skills

Executive support

Business development support

Calendar management

CRM management

English proficiency

Communication skills

Discretion

Self-starter

Tools

CRM software

Google Workspace / Microsoft 365

Job description

Job Summary:
There’s an open role here for a highly organized, commercially aware Business Development Executive Assistant to serve as our founder’s right hand. You’ll support a growing portfolio of brands by keeping priorities on track, following through on business development, and making sure opportunities never slip away. You’ll suit this role if you’re proactive, discreet, and comfortable working at a senior level.

Key Responsibilities:

• Manage the founder’s calendar, inbox, and daily priorities so each day runs smoothly

• Prepare meeting agendas, briefing notes, and follow-up summaries with clear action items

• Research prospects, potential partners, and market opportunities across the group’s brands

• Support outreach and follow-ups with leads, partners, and key stakeholders

• Maintain CRM records and track pipeline progress, deadlines, and next steps

• Draft proposals, presentations, and professional business correspondence

• Coordinate with brand teams and external contacts on the founder’s behalf

• Prepare regular updates and reports on business development activity

• Handle sensitive and confidential information with discretion

Mandatory Skills:

• Proven experience as an Executive Assistant or in business development support

• Excellent written and spoken English

• Strong calendar, inbox, and task management skills

• Commercial awareness and a solid understanding of how sales and partnerships work

• Strong research skills and the ability to summarize findings clearly

• Proficiency with Google Workspace or Microsoft 365 and CRM tools

• A high level of discretion and professionalism

• Steady, thorough, and self-starting

• Strong communication skills

Preferred Skills:

• Experience supporting a founder, CEO, or senior leadership team

• Background in lead generation, sales support, or proposal writing

• Experience supporting more than one brand or business

• Ability to build clean presentations and documents (Canva, PowerPoint, Google Slides)

• Familiarity with project management tools such as ClickUp, Notion, or Asana

• Able to manage several projects without dropping any

Why Join Us:

This is a chance to work closely with a founder and gain exposure to strategy, partnerships, and growth across several brands. You’ll have real responsibility, room to take initiative, and the opportunity to grow into a broader role as the group expands. If you enjoy being the person who keeps everything moving, we’d love to hear from you.