Operations Assistant

Aux; Philippines; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Food Allowance

Government Benefits

13th Month pay

Work Equipment

Night Differential (10%)

20 Leaves

Holiday pay

Overtime pay

Referral bonus (P10,000)

HMO

Job summary

Aux is seeking a highly proactive Operations Assistant to support day-to-day priorities, manage workflows, and coordinate executive-level tasks. The role emphasizes strong communication and meticulous organization, with an emphasis on leveraging AI tools to boost efficiency.

The successful candidate will attend daily operations meetings, capture decisions, manage scheduling, draft communications, and help streamline processes. Experience supporting founders or senior leaders is preferred.

Qualifications

• Strong written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Experience supporting executives, founders, or senior leaders preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong judgment, ownership, and ability to work independently.
• Comfortable working with confidential information.
• AI-native mindset with experience using AI tools in daily workflows.

Responsibilities

• Attend daily operations meetings and capture key priorities, decisions, and action items.
• Support the executive with organization, follow-ups, and execution of priorities.
• Manage scheduling, coordination, and administrative workflows.
• Help track operational initiatives and ensure timely completion of deliverables.
• Draft, edit, and refine executive communications.
• Assist with LP communications, including reviewing, formatting, and preparing messages for distribution.
• Ensure communications are clear, polished, professional, and aligned with company standards.
• Maintain strong attention to tone, detail, and confidentiality.
• Help improve operational processes and documentation.
• Create systems for tracking tasks, priorities, and follow-ups.
• Identify opportunities to streamline workflows and increase efficiency.
• Be highly comfortable using AI tools to improve productivity and output quality.
• Leverage AI for drafting, research, summarization, organization, and workflow optimization.
• Stay current with emerging AI capabilities and identify practical applications.

Skills

Executive support

Communication

Writing

Organizational skills

Attention to detail

Independent work

Confidentiality

AI tools

Job description

We are seeking a highly proactive, detail-oriented Operations Assistant. This role will act as a right-hand partner, helping manage day-to-day priorities, operational workflows, communications, and executive-level tasks.

The ideal candidate is someone who is highly organized, an excellent communicator, a strong writer, and comfortable leveraging AI tools to improve efficiency and execution.

Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

Key Responsibilities:

Executive Support & Operations

• Attend daily operations meetings and capture key priorities, decisions, and action items
• Support the executive with organization, follow-ups, and execution of priorities
• Manage scheduling, coordination, and administrative workflows
• Help track operational initiatives and ensure timely completion of deliverables
  
  

Communications & Writing

• Draft, edit, and refine executive communications
• Assist with LP (Limited Partner) communications, including reviewing, formatting, and preparing messages for distribution
• Ensure communications are clear, polished, professional, and aligned with company standards
• Maintain strong attention to tone, detail, and confidentiality
  
  

Process & Workflow Management

• Help improve operational processes and documentation
• Create systems for tracking tasks, priorities, and follow-ups
• Identify opportunities to streamline workflows and increase efficiency
  
  

AI & Technology Enablement

• Be highly comfortable using AI tools to improve productivity and output quality
• Leverage AI for drafting, research, summarization, organization, and workflow optimization
• Stay current with emerging AI capabilities and identify practical applications
  
  

Requirements

• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Experience supporting executives, founders, or senior leaders preferred
• Ability to manage multiple priorities in a fast-paced environment
• Strong judgment, ownership, and ability to work independently
• Comfortable working with confidential information
• AI-native mindset with experience using AI tools in daily workflows
  
  

Ideal Candidate Profile

• Proactive — anticipates needs before being asked
• High ownership — takes responsibility from start to finish
• Resourceful — finds solutions independently
• Strong business judgment
• Excellent communicator who can operate with minimal supervision
• Curious and eager to continuously improve processes
  
  

Preferred Experience

• Executive Assistant experience
• Operations coordination experience
• Experience supporting founders or leadership teams
• Experience drafting executive communications
• Experience working with startups, investment firms, or high-growth companies
  
  

Benefits

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)