Operations Assistant

Access Care Proactive Health; Central Visayas; On-site; PHP 38,000 - 52,000; Full time

Job summary

Access Care Proactive Health is seeking an Operations Coordinator to support clinical operations, coordinating onsite teams, documentation, and event requirements.

You will collaborate with clinical leaders to ensure smooth operations, monitor OSHA standards, and maintain accurate dental records in Open Dental. The role includes staffing coordination and liaison with US-based experts to ensure safe, effective event execution.

Qualifications

• Bachelor's degree in any field.
• 8 months of administrative and operational experience coordinating with onsite teams.
• Knowledge of administrative processes, quality assurance, infection control and OSHA compliance.
• Proficiency in Microsoft Office, Airtable, Open Dental, Canva and MEGA.
• Able to work under pressure with evolving priorities and deliver quality results.

Responsibilities

• Coordinate with onsite leaders to monitor real time operations and address concerns.
• Monitor documentation and records in Open Dental; ensure completeness and follow-ups.
• Coordinate staffing for events and relay information to the CS department.
• Work with Clinical Operations Director and Onsite Managers on OSHA protocol adherence.
• Coordinate with US-based clinical experts to support event execution.
• Perform other duties to support operational and clinical objectives.

Skills

Administrative processes

Quality assurance

Infection control

OSHA compliance

Adaptability

Ability to work under pressure

Education

Bachelor's degree in any field

Tools

Microsoft Office

Airtable

Open Dental

CLC Lodging

Canva

MEGA

Job description

Position Summary: Supports clinical operations by coordinating onsite teams, compliance, documentation, and event requirements. Collaborates with clinical leaders to ensure smooth operations and adherence to quality, safety, and OSHA standards.

KEY RESPONSIBILITIES

• Facilitate operational processes, standards, and compliance requirements; coordinate with onsite leaders to monitor real time operations and address operational concerns for each event.

• Monitor clinical documentation and records within Open Dental, including dental notes and X-ray records; identify pending or incomplete documentation and coordinate follow-ups with onsite leaders to ensure timely completion.

• Coordinate with onsite leaders regarding event staffing requirements and facilitate the submission and communication of Access Care staffing information to the appropriate Client Success (CS) department.

• Coordinate with the Clinical Operations Director and Onsite Managers regarding the implementation, monitoring, and adherence to OSHA protocols and applicable workplace safety requirements.

• Facilitate the management and coordination of local clinical experts, including task delegation, operational assignments, and communication with clinical experts based in the United States to support event execution.

• Perform other duties and responsibilities as may be assigned from time to time in support of operational and clinical objectives.

QUALIFICATIONS

• Educational Background: Bachelor's degree in any field.

• Experience: 8 months of administrative and operational experience, coordinating with onsite teams and various departments.

• Knowledge: Administrative processes, quality assurance, infection control, and OSHA compliance.

• Technical Skills: Microsoft Office, Airtable, Open Dental, CLC Lodging, Canva, and MEGA.

• Adaptability: Able to work under pressure, manage changing priorities, and consistently deliver high-quality results

Work Schedule: Amenable to work on-site on a night-shift schedule