Operations/Admin Support

Cobden & Carter International; Quezon City; On-site; PHP 334,800 - 558,000; Full time

Job summary

Cobden & Carter International in Quezon City is seeking an Operations/Admin Assistant to help keep day-to-day office and operational activities running smoothly. This role provides essential administrative, coordination, and reporting support to ensure efficient internal operations and strong compliance with company processes.

You will manage daily office operations, coordinate with vendors, prepare documents, maintain records and databases, and assist with scheduling and reporting for

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• 3+ years of experience in administrative or operations roles, preferably within FMCG or retail.
• Proficient in MS Office; QuickBooks knowledge is a plus.

Responsibilities

• Manage daily office operations, including filing, scheduling, and document organization.
• Prepare and process purchase orders, invoices, reimbursements, and related administrative documents.
• Maintain accurate records, reports, and operational databases.
• Assist in coordinating deliveries, inventory, and office supply requirements.
• Liaise with vendors, suppliers, and service providers for operational needs.
• Support scheduling of meetings, events, and operational activities.
• Track ongoing operational tasks and projects to ensure timely completion.
• Assist with compliance documentation and adherence to company policies and procedures.
• Prepare operational reports and summaries for management.
• Provide general administrative support for management initiatives and activities.

Skills

Organized

Discretion

Reliability

Education

Bachelor's degree in Business Administration, Office Management, or related field

Tools

MS Office (Word, Excel, PowerPoint)

QuickBooks

Job description

A leading travel accessories brand is looking for an Operations/Admin Assistant to help keep day-to-day office and operational activities running smoothly. This role provides essential administrative, coordination, and reporting support to ensure efficient internal operations and strong compliance with company processes.

Responsibilities

• Manage daily office operations, including filing, scheduling, and document organization.
• Prepare and process purchase orders, invoices, reimbursements, and related administrative documents.
• Maintain accurate records, reports, and operational databases.
• Assist in coordinating deliveries, inventory, and office supply requirements.
• Liaise with vendors, suppliers, and service providers for operational needs.
• Support scheduling of meetings, events, and operational activities.
• Track ongoing operational tasks and projects to ensure timely completion.
• Assist with compliance documentation and adherence to company policies and procedures.
• Prepare operational reports and summaries for management.
• Provide general administrative support for management initiatives and activities.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
• 3+ years of experience in administrative or operations support roles, preferably within FMCG or retail.
• Organized, reliable, and able to manage multiple tasks with care and discretion.
• Proficient in MS Office (Word, Excel, PowerPoint)
• QuickBooks knowledge is a plus!

Work Setup: Full Onsite

Schedule: Day shift, 9:00 AM – 6:00 PM, Monday-Friday

Location: Quezon City