Accounting Admin Specialist | Hybrid, Growth & Compliance

Hammerjack Pty. Ltd. Philippine Branch Office; Philippines; Hybrid; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Hybrid work options

Modern offices

Free meals weekly

Health coverage + dependents

Salary transparency

Growth opportunities

Job summary

hammerjack is seeking an Admin Assistant in the Philippines to provide broad administrative and client support across document management, ASIC/ATO compliance, and database accuracy. The role emphasizes organisation, attention to detail, and ability to handle workloads across multiple systems.

The position offers hybrid work with two days on site during probation, flexible schedules across Makati and Pampanga, and opportunities to work with international clients.

Qualifications

• At least 2 years' experience in a similar administrative role within an Australian accounting firm.
• Familiarity with the operations and procedures of an accounting practice.
• Proficiency in Microsoft Office suite and Windows software.
• Technical, digital and computer proficiency.
• Working knowledge of Xero and Xero Practice Manager preferred.
• Knowledge of ASIC processes and CAS program.
• Experience using ATO portal for agents.

Responsibilities

• Prepare and send documents for e-signing via PandaDoc.
• Monitor PandaDoc folders and file signed documents accurately and promptly.
• Review and send client correspondence through ATOmate.
• Prepare individual client send-out packs, including cover letters and invoices.
• Respond to client documentation requests.
• Prepare and send ASIC company statements.
• Prepare and send basic ASIC forms.
• Send ASIC late payment penalty notices to clients.
• Download ITA (Income Tax Account) and ICA (Integrated Client Account) transaction reports.
• Maintain and update client databases, including assisting with database audits.
• Assist with trust distribution resolutions and other technical projects as required.
• Monitor shared email inboxes and respond to client enquiries in a timely, professional manner.
• Support client and staff onboarding and offboarding processes.
• Provide ad hoc administrative support across the team as required.
• Assist with additional projects as they arise.

Skills

Microsoft Office suite

Windows OS

Client communication

Organisational skills

Australian accounting knowledge

ASIC processes knowledge

Tools

Xero

Xero Practice Manager

ATO portal for agents

Job description

hammerjack is seeking an Admin Assistant in the Philippines to provide broad administrative and client support across document management, ASIC/ATO compliance, and database accuracy. The role emphasizes organisation, attention to detail, and ability to handle workloads across multiple systems.

The position offers hybrid work with two days on site during probation, flexible schedules across Makati and Pampanga, and opportunities to work with international clients.