Operation Manager

SOUTHERN ARMS CORPORATION; Misamis Oriental; On-site; PHP 680,000 - 1,020,000; Full time

Job summary

Southern Arms Corporation in Cagayan de Oro seeks an experienced Operations Manager to oversee daily office operations and coordinate administrative functions. This full-time role focuses on implementing operational strategies that drive efficiency and service quality across the organisation.

The role requires proven Office Manager experience, strong leadership, and excellent English communication. You will manage budgets, staff, and cross-department coordination to support company objectives.

Qualifications

• Proven experience as an Office Manager or similar operational management role.
• Strong organisational and multitasking abilities.
• Excellent leadership and people management skills.
• Proficiency in office management software and databases.
• Outstanding written and verbal English communication.
• Ability to implement process improvements and efficiency initiatives.
• Experience managing budgets and vendor relationships.
• Knowledge of office administration best practices and compliance.

Responsibilities

• Oversee daily office operations and administrative functions to ensure smooth workflow.
• Manage office staff, including recruitment, training, scheduling, and performance management.
• Develop and implement operational procedures, policies, and systems to boost productivity.
• Coordinate with departments to align with standards and objectives.
• Manage office budgets, expenditures, and vendor relationships.
• Maintain records and filing systems for compliance and accessibility.
• Address operational challenges and ensure service continuity.
• Monitor facilities, equipment, and supplies with timely replenishment.
• Prepare operational reports and performance metrics for senior management.
• Ensure compliance with policies, legal requirements, and health and safety regulations.

Skills

Office management experience

Leadership

People management

Budget management

Communication skills

Tools

Microsoft Office

Job description

About us

Southern Arms Corporation is a dynamic and forward-thinking organisation committed to delivering excellence in operations and service delivery. We pride ourselves on fostering a collaborative work environment where innovation and efficiency are at the heart of everything we do. Our team is dedicated to maintaining the highest standards of professionalism and operational integrity across all aspects of our business.

About the role

We are seeking an experienced and proactive Operation Manager to join our team at Southern Arms Corporation in Cagayan de Oro, Misamis Oriental. This is a full-time position that plays a critical role in ensuring the smooth and efficient running of our day-to-day operations. As Operation Manager, you will be responsible for overseeing administrative functions, coordinating office activities, and implementing operational strategies that support the organisation's objectives. This role is central to maintaining organisational efficiency and ensuring that all teams have the support they need to perform at their best.

Key responsibilities

1. Oversee all daily office operations and administrative functions to ensure smooth and efficient workflow
2. Manage office staff, including recruitment, training, scheduling, and performance management
3. Develop and implement operational procedures, policies, and systems that enhance productivity and reduce inefficiencies
4. Coordinate with various departments to ensure alignment with operational standards and company objectives
5. Manage office budgets, expenditures, and vendor relationships to optimise cost-effectiveness
6. Maintain records, documentation, and filing systems to ensure compliance and accessibility
7. Address operational challenges and implement solutions to maintain service continuity
8. Monitor office facilities, equipment, and supplies, ensuring maintenance and timely replenishment
9. Prepare operational reports and performance metrics for senior management review
10. Ensure compliance with company policies, legal requirements, and health and safety regulations

What we're looking for

1. Proven experience as an Office Manager or in a similar operational management role within a corporate or commercial environment
2. Strong organisational and multitasking abilities with the capacity to manage multiple priorities simultaneously
3. Excellent leadership and people management skills with the ability to motivate and develop team members
4. Proficiency in office management software, databases, and Microsoft Office applications
5. Outstanding written and verbal communication skills in English
6. Demonstrated ability to implement process improvements and operational efficiency initiatives
7. Strong financial acumen and experience managing budgets and vendor relationships
8. Knowledge of office administration best practices and compliance requirements
9. Problem-solving mindset with the ability to make sound decisions independently
10. Attention to detail and commitment to maintaining high standards of professionalism
11. Preferably, experience in a fast-paced or complex operational environment

What we offer

At Southern Arms Corporation, we value our employees and are committed to creating a supportive and rewarding work environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and career advancement, a collaborative workplace culture, and access to ongoing training and support. We believe in work-life balance and encourage our team members to maintain their wellbeing whilst delivering excellence in their roles. We provide a structured and secure employment environment where your contributions are recognised and valued.