Onsite Operations Coordinator — Projects, Procurement & KPI Reporting

MicroSourcing; Misamis Oriental; On-site; PHP 420,000 - 720,000; Full time

Benefits offered by this job

Healthcare coverage

Performance bonuses

Group life insurance

Paid time off with cash conversion

Team events

Job summary

MicroSourcing is seeking an Operations Coordinator to provide operational and administrative support across Project, Maintenance, and Procurement teams in an onsite role in the Philippines. You will ensure smooth project progression from sales handover to completion, maintain systems, coordinate stakeholders, and prepare documentation and dashboards.

The role requires 3-5 years in business support coordination, strong English communication, and proficiency in MS Office and CRM/ERP systems.

Qualifications

• :3-5 years experience in business support coordination.
• :

Responsibilities

• Coordinate project setup activities by reviewing sales handovers, proposals, costing sheets, and project documentation to ensure completeness before delivery.
• Prepare project summaries, installation packs, specification sheets, RAMS documentation, and maintain organized SharePoint folders and project records.
• Maintain procurement trackers, monitor supplier orders and delivery schedules, and elevate procurement risks before project deadlines.
• Support cost tracking by monitoring supplier invoices, subcontractor costs, labor hours, and budget variances.
• Coordinate customer, supplier, subcontractor, and site communications, including access requirements, delivery updates, inductions, and issue resolution.
• Support maintenance operations through scheduling, work order administration, CRM updates, and operational reporting.
• Maintain accurate records across Simpro, Pipedrive, SharePoint, and other operational systems while ensuring document control and data integrity.
• Prepare weekly KPI reports, project readiness updates, procurement risk reports, and administrative dashboards to support operational decision-making.
• Identify opportunities to improve operational processes by utilizing technology, automation, and AI tools where appropriate.

Skills

English communication

Organizational skills

Time management

Problem solving

Remote work capability

Tools

Simpro

Pipedrive

SharePoint

CRM platforms

Microsoft Copilot

Job description

MicroSourcing is seeking an Operations Coordinator to provide operational and administrative support across Project, Maintenance, and Procurement teams in an onsite role in the Philippines. You will ensure smooth project progression from sales handover to completion, maintain systems, coordinate stakeholders, and prepare documentation and dashboards.

The role requires 3-5 years in business support coordination, strong English communication, and proficiency in MS Office and CRM/ERP systems.