On-Site Virtual Assistant: Inbox & Calendar Maestro

Australian Outsource Desk Inc.; Philippines; On-site; PHP 240,000 - 420,000; Full time

Benefits offered by this job

HMO benefits

Complete government benefits

Job summary

Australian Outsource Desk Inc. is seeking a reliable General Virtual Assistant to provide administrative support from its office-based site in Angeles City, Pampanga.

You will manage email and calendar workflows, coordinate appointments, and maintain client records while handling day-to-day administrative coordination. The role emphasizes proactive communication, strong English skills, and the ability to work across time zones.

Qualifications

• 2–3 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant preferred.
• Experience with email inbox management, calendar management, appointment setting, and scheduling is highly preferred.
• Strong written and verbal English communication skills.
• Proficient in Google Workspace (Gmail, Calendar, Sheets, Docs).
• Familiarity with Microsoft Outlook and Office tools is advantageous.

Responsibilities

• Manage and organize email inboxes, filter messages, prioritize urgent communications, and respond to routine inquiries.
• Manage calendars, schedule meetings, coordinate appointments, and send calendar invitations and reminders.
• Handle appointment setting, rescheduling, confirmations, and follow-ups.
• Coordinate meetings across different schedules and time zones when required.
• Maintain organized digital files and ensure records are accurate and up to date.
• Assist with client communications and administrative follow-ups.

Skills

Email management

Calendar management

Appointment setting

Scheduling

Google Workspace

Outlook familiarity

Tools

Gmail

Google Calendar

Google Sheets

Google Docs

Microsoft Outlook

Job description

Australian Outsource Desk Inc. is seeking a reliable General Virtual Assistant to provide administrative support from its office-based site in Angeles City, Pampanga.

You will manage email and calendar workflows, coordinate appointments, and maintain client records while handling day-to-day administrative coordination. The role emphasizes proactive communication, strong English skills, and the ability to work across time zones.