Elite Virtual Assistant: Client Support & Admin Expert

Outsourcey; Philippines; Remote; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Work with industry leaders

Job summary

Outsourcey is hiring a remote Virtual Assistant in the Philippines to support administrative tasks, client communications, and calendar management. You will coordinate meetings, manage documents, and assist with CRM and data entry while maintaining confidentiality and professionalism.

The role requires 2–5+ years of relevant experience, excellent English communication, and strong organizational skills. Join a mission to revolutionize global talent expansion from a flexible home-based setup.

Qualifications

• 2–5+ years of Virtual Assistant, Administrative Assistant, Customer Support, Executive Assistant, or similar professional experience.
• Experience supporting consulting, professional services, education, financial services, coaching, or multi-service businesses preferred.
• Experience performing basic administrative tasks, including calendar management, email management, data entry, document preparation, and client support.
• Excellent written and verbal English communication skills.
• Strong interpersonal and relationship-building skills.
• Professional and confident phone presence with the ability to communicate effectively with clients, stakeholders, and team members.
• Comfortable handling inbound and outbound phone calls and not afraid to engage in conversations over the phone.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Proven ability to manage multiple projects, deadlines, and competing priorities simultaneously.
• Attention to detail with high accuracy and discretion.
• Strong customer service mindset with professionalism and reliability.
• Experience working remotely and managing confidential information.

Responsibilities

• Manage calendars, appointments, and scheduling across multiple service lines.
• Coordinate meetings, consultations, and follow-up communications.
• Organize digital files, documentation, and internal workflows.
• Prepare reports, spreadsheets, presentations, and client materials.
• Handle inbox management, email correspondence, and administrative requests.
• Serve as initial point of contact for client inquiries and onboarding processes.
• Follow up with prospective and existing clients regarding appointments and services.
• Maintain professional communication across email, phone, and messaging platforms.
• Assist with workflow management and project coordination.
• Maintain CRM systems and client databases.
• Support data entry, document preparation, and record maintenance.
• Help create and improve administrative processes and systems.

Skills

Calendar management

Email management

Data entry

Client communication

English proficiency

Phone communication

Organization

Time management

CRM

Microsoft Office

Google Workspace

Tools

Google Workspace

Microsoft Office

Zoom

CRM systems

Asana

Trello

Job description

Outsourcey is hiring a remote Virtual Assistant in the Philippines to support administrative tasks, client communications, and calendar management. You will coordinate meetings, manage documents, and assist with CRM and data entry while maintaining confidentiality and professionalism.

The role requires 2–5+ years of relevant experience, excellent English communication, and strong organizational skills. Join a mission to revolutionize global talent expansion from a flexible home-based setup.