On-site Production Administration Coordinator

MicroSourcing; Philippines; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Healthcare coverage from Day 1

Paid time off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing in Eastwood, Libis, Quezon City is hiring a Production Administration Assistant to support production and operations by documenting, monitoring, and preparing jobs for execution. You will coordinate with customers and internal teams to gather required information and maintain production records.

This on-site, day-shift role offers competitive rewards, healthcare from Day 1 for you and dependents, paid time off with cash conversion, life insurance, and performance bonuses.

Qualifications

• Experience in Administration, Production Administration, Operations Administration, or Manufacturing Administration.
• Strong administrative, organizational, and document management skills.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Excellent written and verbal English communication.
• Detail-oriented with ability to identify missing or inaccurate information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong time management and problem-solving skills.
• Professional customer service and clear communication with customers and internal stakeholders.
• Ability to work independently and within a team.

Responsibilities

• Enter new customer jobs into the production management system accurately and on time.
• Create and issue production job cards, ensuring all required documentation is complete before production begins.
• Maintain accurate production records, job documentation, drawings, pictures, specifications, and production notes.
• Contact customers to obtain missing drawings, purchase orders, specifications, pictures, or other required documentation.
• Coordinate with internal teams to obtain missing pricing, quotations, and job-related information.
• Verify colours, quantities, coating specifications, and delivery requirements to ensure production readiness.
• Monitor production job progress and follow up on delayed or incomplete jobs.
• Escalate production issues that may impact customer delivery schedules.
• Record meeting minutes, track action items, and support production planning activities.
• Maintain and update the Powder Summary, including recording new powder colours, monitoring stock usage, and replenishment requirements.
• Assist with monthly powder inventory reviews and support inventory administration activities.
• Maintain organized production files and documentation to support efficient factory operations.
• Identify opportunities to improve production administration processes, documentation, and workflow efficiency.
• Support WHS, quality management, and continuous improvement initiatives by following company policies and promoting safe work practices.
• Provide general administrative support to management and assist other administrative team members during peak workloads.

Skills

Administrative skills

Document management

Microsoft Office

English communication

Time management

Multi-tasking

Team collaboration

Customer service

Tools

Production management systems

ERP systems

Xero

Job description

MicroSourcing in Eastwood, Libis, Quezon City is hiring a Production Administration Assistant to support production and operations by documenting, monitoring, and preparing jobs for execution. You will coordinate with customers and internal teams to gather required information and maintain production records.

This on-site, day-shift role offers competitive rewards, healthcare from Day 1 for you and dependents, paid time off with cash conversion, life insurance, and performance bonuses.