On-site Manila: Import Documentation Specialist

Acestar International Service Corp.; Manila; On-site; PHP 279,000 - 424,000; Full time

Job summary

Acestar International Service Corp. in Manila is seeking an Importation Documentation Staff to prepare, process, and monitor importation and freight documents, ensuring smooth and timely shipment movements.

You will coordinate with suppliers, freight forwarders, customs brokers, and internal departments, review documents for accuracy, and maintain records. The role requires 1–2 years of related experience and a detail-oriented mindset.

Qualifications

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Customs Administration, or related field.
• 1–2 years of experience in importation, freight forwarding, or logistics documentation.
• Familiarity with import/export documentation and freight processes.
• Knowledge of shipping documents: Bill of Lading, Commercial Invoice, Packing List, Arrival Notice, Delivery Order.
• Strong attention to detail and accuracy in handling documents.
• Proficient in Excel and Word; strong written and verbal communication.
• Willingness to work with freight forwarders, customs brokers, and external partners.

Responsibilities

• Prepare and process importation documents, including invoices, packing lists, bills of lading, permits, and other shipping documents.
• Review import documents for accuracy, completeness, and consistency before submission.
• Coordinate with suppliers, freight forwarders, shipping lines, customs brokers, and other service providers.
• Monitor shipment schedules, arrival notices, cargo status, and deadlines.
• Ensure timely submission of required documents to stakeholders such as brokers and customs.
• Assist in preparation and processing of customs clearance requirements.
• Track import shipments from origin to delivery, including customs clearance.
• Maintain accurate and organized records of importation and freight documentation.
• Verify shipment details such as quantities, product descriptions, container numbers, and vessel/flight details.
• Coordinate with Purchasing, Warehouse, Finance, and Operations regarding shipment status.
• Follow up on missing or incorrect documents and coordinate corrections.
• Monitor demurrage, detention, storage, and related charges and escalate issues.
• Assist in preparing reports on shipment status and importation costs.

Skills

Attention to detail

Communication skills

Coordination & follow-up

Time management

Education

Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Customs Administration

Tools

Excel

Word

Job description

Acestar International Service Corp. in Manila is seeking an Importation Documentation Staff to prepare, process, and monitor importation and freight documents, ensuring smooth and timely shipment movements.

You will coordinate with suppliers, freight forwarders, customs brokers, and internal departments, review documents for accuracy, and maintain records. The role requires 1–2 years of related experience and a detail-oriented mindset.