Documentation Specialist: Import/Export Coordination

Top1movers Worldwide Inc. - Manila; Manila; On-site; PHP 240,000 - 420,000; Full time

Job summary

Top1movers Worldwide Inc. - Manila is seeking a Documentation Specialist responsible for managing, organizing, and maintaining all import/export documentation, ensuring accuracy, compliance, and timely completion.

The role collaborates with clients, internal teams, and external parties to facilitate smooth document processing. You will review drafts, verify Bills of Lading and related documents, forward items to Data Entry, coordinate discrepancies with the Key Accounts team, and follow up on

Qualifications

• Bachelor’s degree in Customs Administration, Business Administration, Logistics, Supply Chain Management, or any related field.
• Licensed Customs Broker
• At least 1 year of relevant work experience in documentation, import/export, logistics, freight forwarding, customs brokerage, or related field is preferred.
• Experience in handling Bills of Lading, manifests, shipping documents, and other import/export documentation.
• Basic knowledge of Bureau of Customs (BOC) procedures and documentation requirements is an advantage.
• Familiarity with document monitoring, filing, tracking, and record-keeping processes.
• Ability to manage multiple shipments and documentation requirements while meeting established deadlines.
• Willingness to learn and adapt to company procedures, systems, and regulatory requirements.

Responsibilities

• Receive and review draft shipping, customs, and other import/export documents from the Key Accounts Specialist.
• Verify the accuracy, completeness, and consistency of draft documents, including Bills of Lading and supporting documentation.
• Forward Bills of Lading and other relevant documents to the Data Entry Specialist for timely encoding into monitoring systems and databases.
• Coordinate with the Key Accounts Specialist regarding document discrepancies, missing information, amendments, and other shipment-related concerns.
• Follow-up on missing, incomplete, or pending documents to ensure timely completion of shipment requirements.
• Follow-up on the final shipping and supporting documents and ensure updated copies are properly received, recorded, and filed.
• Monitor documentation status and maintain accurate records of received, pending, and completed documents.
• Organize and maintain documentation files for proper record-keeping, easy retrieval, and audit purposes.
• Coordinate with internal teams and relevant stakeholders to resolve documentation issues and help prevent delays in shipment processing.
• Maintain accurate documentation trackers and provide timely updates on pending, outstanding, or completed requirements.
• Ensure all required shipping and supporting documents are properly maintained and processed in accordance with company procedures and applicable regulations.
• Assist in other documentation-related tasks and administrative duties as assigned by the supervisor.

Skills

Document Verification

Attention to detail

Communication

Coordination

Follow-Up

Time Management

Organization

Computer Skills

Problem-Solving

Regulatory Awareness

Teamwork

Adaptability

Education

Bachelor’s degree in Customs Administration

Bachelor’s degree in Business Administration

Licensed Customs Broker

Bachelor’s degree in Logistics

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Top1movers Worldwide Inc. - Manila is seeking a Documentation Specialist responsible for managing, organizing, and maintaining all import/export documentation, ensuring accuracy, compliance, and timely completion.

The role collaborates with clients, internal teams, and external parties to facilitate smooth document processing. You will review drafts, verify Bills of Lading and related documents, forward items to Data Entry, coordinate discrepancies with the Key Accounts team, and follow up on