Office Administrator, PH

Xiaomi Technology; Metro Manila; On-site; PHP 500,000 - 800,000; Full time

Job summary

Xiaomi Technology in Metro Manila, Philippines, is seeking an experienced Workplace Operations professional to manage budgets, contracts, and vendor relationships. The role will lead workplace projects, produce utilization reports, and coordinate with building management to ensure efficient, cost-effective services.

The ideal candidate brings 3+ years in workplace support or admin operations, strong Excel skills, and bilingual Chinese and English proficiency, enabling daily business

Qualifications

• Bachelor's degree in Workplace Management, Business Administration, or related field.
• Minimum 3 years in workplace support, admin operations, or related fields.
• Solid knowledge in budget management, procurement workflows, and vendor relationship management.
• Proficient in Microsoft Office with advanced Excel data processing and analysis.
• Excellent communication and interpersonal skills with internal and external stakeholders.
• Adaptable to fast-paced environments and capable of multitasking.
• Strong teamwork and collaboration with internal and external partners.
• Bilingual proficiency in Chinese and English (oral and written).

Responsibilities

• Develop and manage the workplace support services budget.
• Oversee contracts with vendors and service providers.
• Establish and maintain relationships with third-party providers and vendors.
• Lead and coordinate workplace-related projects, ensuring timely delivery and quality.
• Prepare and present reports on workplace utilization and performance metrics.
• Act as the primary liaison with building management.
• Demonstrate process-driven and cost-effective execution of tasks.
• Provide logistical support for in-house events, including setup and post-event evaluation.

Skills

Budget management

Procurement workflows

Vendor management

Project management

Excel data analysis

Communication skills

Adaptability

Bilingual EN/ZH

Team collaboration

MS Office

Education

Bachelor's degree in Workplace Management/Business Admin

Tools

Microsoft Office Suite

Job description

• 1. Budget Planning: Develop and manage the workplace support services budget, ensuring effective allocation of resources and adherence to financial guidelines.
• 2. Contract Management: Oversee the management of contracts with vendors and service providers, ensuring compliance with terms and conditions and facilitating renewals or modifications as necessary.
• 3. Vendor Management: Establish and maintain relationships with third‑party service providers and vendors, ensuring high‑quality service delivery and compliance with contractual obligations.
• 4. Project Management: Lead and coordinate workplace‑related projects, ensuring they are completed on time, within budget, and to the required quality standards. Ensuring compliance with industry standards and regulations.
• 5. Reporting: Prepare and present reports on workplace utilization, performance metrics, and improvement initiatives to management, ensuring transparency and informed decision‑making.
• 6. Liaison with Building Management: Act as the primary point of contact with building management, ensuring effective communication and collaboration on workplace‑related matters.
• 7. Process and Cost‑Driven Execution: Demonstrate a process‑driven and cost‑effective approach to workplace support services, ensuring that all tasks are executed efficiently and effectively.
• 8. Support for In‑House Events: Provide logistical support for in‑house events, including setup, coordination, and post‑event evaluations to ensure successful execution.

Qualifications:

• 1. Bachelor's degree in Workplace Management, Business Administration, or other relevant majors.
• 2. Minimum 3 years of working experience in workplace support, administrative operation or related fields.
• 3. Solid professional knowledge in budget management, procurement workflows and vendor relationship management.
• 4. Proficient in Microsoft Office Suite with advanced Excel data processing and analysis capabilities.
• 5. Excellent communication and interpersonal skills, able to communicate efficiently with internal teams and external stakeholders at all levels.
• 6. Adaptable to fast‑paced working environments, capable of managing multiple concurrent tasks and delivering stable work output.
• 7. Good team collaboration awareness, able to build and maintain positive working relationships with internal and external partners.
• 8. Bilingual proficiency in both Chinese and English (oral and written), able to independently complete daily business communication and document work in Chinese.