Office Staff / Sales

IAN SMART ENERGY CORP; Cavite City; On-site; PHP 180,000 - 300,000; Full time

Job summary

IAN SMART ENERGY CORP in Cavite City seeks an Office Staff / Sales professional to handle administrative tasks and support sales efforts. This full-time role blends office duties with customer-facing activities, offering exposure to back-office and client interactions.

Ideal candidates will have proven experience in office support within a sales environment, strong organizational skills, and proficiency in MS Office and CRM tools.

Qualifications

• Experience in administrative or office support, preferably in a sales setting.
• Strong organization and time management with multi-tasking ability.
• Excellent written and verbal communication for client interactions.

Responsibilities

• Provide administrative support to the sales team, including scheduling meetings and handling correspondence.
• Assist in identifying and pursuing new sales opportunities with potential clients.
• Prepare sales proposals, quotations, and presentations for client meetings.
• Manage and organize office documents for easy access and filing.
• Respond to client inquiries via phone, email, and in person with professionalism.
• Coordinate sales activities, track leads, and follow up with clients.
• Maintain accurate records of sales transactions and customer data.
• Support general office tasks such as ordering supplies and database management.
• Provide timely information to support sales decisions and coordinate with internal teams.

Skills

Administrative support

Sales coordination

Customer service

Time management

Communication skills

CRM familiarity

MS Office proficiency

Data entry

Independent worker

Team collaboration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

CRM systems

Sales management tools

Job description

About the role

We are seeking a dedicated Office Staff / Sales professional to join our team in Cavite City, Cavite. This is a full-time position that combines administrative support with sales responsibilities, offering a unique opportunity to develop a diverse skill set within a growing organisation. You will play a vital role in supporting our sales operations whilst maintaining the smooth functioning of our office environment. This position offers exposure to both customer-facing and back-office functions, making it an excellent opportunity for someone seeking to build a versatile career in business administration and sales.

Key responsibilities

• Provide comprehensive administrative support to the sales team, including scheduling meetings, managing correspondence, and maintaining records

• Assist in identifying and pursuing new sales opportunities with potential clients

• Prepare sales proposals, quotations, and presentations for client meetings

• Manage and organise office documentation, ensuring all files are properly filed and easily accessible

• Respond to client inquiries via telephone, email, and in person with professionalism and courtesy

• Support the coordination of sales activities, including tracking leads, follow-ups, and client communications

• Maintain accurate records of sales transactions, customer information, and company data

• Assist with general office administration tasks such as ordering supplies, managing databases, and scheduling

• Contribute to the overall sales team objectives by providing timely and accurate information to support decision-making

• Liaise with internal departments to ensure smooth coordination and efficient workflow

What we're looking for

• Proven experience in administrative or office support roles, ideally within a sales-focused environment

• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively

• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems or sales management tools

• Basic sales knowledge or experience in a customer-facing role, with a willingness to support sales initiatives

• Attention to detail and accuracy in handling documentation and data entry

• Ability to work independently whilst being a collaborative team player

• Problem-solving mindset with the ability to adapt to changing priorities

• Professional demeanor and a customer-service oriented approach

• Preferably, experience in the energy sector or related industries would be advantageous