Office Operations & Admin Coordinator

Dempsey Resource Management Inc.; Mandaluyong; On-site; PHP 190,000 - 212,000; Full time

Job summary

The Administrative Staff provides essential clerical, operational, and organizational support to ensure smooth daily office operations in Plainview, Mandaluyong City. They act as the primary point of contact for basic inquiries, manage filing systems, coordinate schedules, and assist departments to maintain workplace efficiency.

Key responsibilities include organizing records, direct phone inquiries, greeting visitors, managing mail and deliveries, coordinating meetings, tracking inventory, and

Qualifications

• Education: Bachelor's or Associate's degree in Business Administration or related field preferred.
• Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) or Google Workspace.
• Core competencies: Excellent written and verbal communication, high attention to detail, time-management abilities, and strong organizational skills.

Responsibilities

• Office & Operational Support: Organize hard copy and digital records, direct phone inquiries, greet visitors, and handle incoming/outgoing mail and deliveries.
• Calendar & Meeting Coordination: Schedule meetings, manage calendars, prepare conference rooms, distribution of memos, and record meeting minutes when required.
• Inventory & Supplies: Monitor office supply levels, track inventory, and place orders with vendors to maintain required stock.
• Documentation & Reporting: Prepare, draft, and format emails, memos, letters, expense reports, and basic spreadsheets using office software.
• Vendor & Facility Support: Liaise with maintenance, IT, and external contractors to ensure office equipment and facilities remain operational.

Skills

Communication

Time management

Organizational skills

Education

Bachelor's or Associate's degree in Business Administration

Tools

MS Office / Google Workspace

Job description

The Administrative Staff provides essential clerical, operational, and organizational support to ensure smooth daily office operations in Plainview, Mandaluyong City. They act as the primary point of contact for basic inquiries, manage filing systems, coordinate schedules, and assist departments to maintain workplace efficiency.

Key responsibilities include organizing records, direct phone inquiries, greeting visitors, managing mail and deliveries, coordinating meetings, tracking inventory, and