Office Manager

Ampersand Management & Dev't Group; Makati; On-site; PHP 391,000 - 580,000; Full time

Job summary

A law firm in the Philippines is seeking an Office Manager to oversee administrative matters and ensure efficient operations. The ideal candidate will have a Bachelor's degree in Business Administration, at least 3 years of experience, and strong organizational skills. This role requires the ability to manage various responsibilities, including property management and personnel oversight, in an on-site setting located in Makati.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• At least 3 years of experience in office management, administration, or a similar role.
• Strong organizational, communication, and interpersonal skills.
• HR and finance familiarity is a plus.

Responsibilities

• Manage property and supplies for the firm.
• Oversee utilities and services management.
• Ensure confidentiality and information management.
• Top-level reporting and recommendations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office Suite

Ability to multitask

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

On-site - Makati 3-5 Yrs Exp Bachelor Full-time

Job Description

We are hiring for a full-service law firm based in the Philippines, specializing in a wide range of legal services, including corporate law, litigation, intellectual property, labor law, and real estate. The firm provides expert legal counsel to both businesses and individuals, helping clients navigate complex legal matters with a focus on practical solutions and client satisfaction. With a team of experienced professionals, Ajalaw is dedicated to delivering high-quality legal services tailored to meet the diverse needs of its clients.

Office Manager

The OFFICE MANAGER ("OM") is responsible for keeping the firm running smoothly and efficiently with respect to administrative matters. The responsibilities of the OM cover a broad range of administrative matters including personnel (non-legal) management, property and supplies management, utilities and services management, information and confidentiality management, and top-level reporting. The OM will report to and be under the control and supervision of the Managing Partner ("MP").

In particular, the responsibilities of the OM may include the following:

• Property and Supplies Management
• Utilities and Services Management
• Information and Confidentiality Management
• Top-Level Reporting and Recommending
• Other Responsibilities
• Creating or recommending rules or systems to enhance any aspect covered by the OM’s responsibility
• Enforcing all rules, regulations, policies, or systems related to the above responsibilities
• Participating actively in the planning and execution of company events
• Remaining updated on technical and professional knowledge by attending educational workshops and the like
• Other responsibilities related to the job of the OM

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• At least 3 years of experience in office management, administration, or a similar role.
• Strong organizational, communication, and interpersonal skills.
• Candidate from the same industry is preferred
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to multitask, prioritize, and manage time effectively.
• Knowledge of office management systems and procedures.
• Familiarity with HR and finance functions is a plus.
• Work setup and schedule: Mon to Friday, 9am–6pm, on-site; Sat 9am–6pm with WFH/on-call for queries via Teams (ready to respond).
• Direct reports: Reports directly to Managing Partner; handles non-legal staff of 10–15.
• Number of employees: 35

Working Location

On-site in Makati, Philippines.