OFFICE ASSISTANT MANAGER

IRSB IMPEX CORP; Makati; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Government-mandated benefits

Other benefits to be discussed during/

Job summary

IRSB IMPEX CORP in Makati is seeking an Office Assistant Manager to oversee daily office administration and coordinate import/export operations. The role requires independence, strong organisation and proactive approach to manage office activities with minimal supervision.

The ideal candidate has at least 5 years of relevant experience, with knowledge of FOB/CNF/CIF and LC, and proficiency in Excel, Word and Outlook. Office staff supervision and reporting are key responsibilities.

Qualifications

• Minimum 5 years of relevant working experience.
• Experience in an import/export, logistics or trading company is preferred.
• Good knowledge of FOB, CNF, CIF and Letter of Credit (LC).
• Proficient in Microsoft Excel, Word and Outlook.
• Excellent written and verbal English communication skills.
• Strong organisational, leadership and problem-solving abilities.
• Honest, reliable, responsible and detail-oriented.
• Able to work independently with minimal supervision.

Responsibilities

• Coordinate import and export shipments.
• Prepare and check Commercial Invoices, Packing Lists, Purchase Orders, Proforma Invoices and Sales Contracts.
• Coordinate with shipping lines, freight forwarders, customs brokers and overseas suppliers.
• Monitor vessel schedules, ETD, ETA and container movements.
• Follow up on Bills of Lading, shipping instructions and other shipping documents.
• Manage and supervise daily office operations.
• Organise company documents, filing systems and correspondence.
• Prepare daily, weekly and monthly management reports.
• Monitor customer payments and supplier payments.
• Supervise and coordinate administrative staff.

Education

Bachelor's degree in Business Administration, Management, Customs Administration or related field

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

About the role

We are looking for a responsible, experienced and highly organised Office Assistant Manager to oversee our daily office administration and coordinate import/export operations. The successful candidate must be independent, proactive and capable of managing office activities with minimal supervision.

Key responsibilities

• Coordinate import and export shipments


• Prepare and check Commercial Invoices, Packing Lists, Purchase Orders (PO), Proforma Invoices (PI) and Sales Contracts (SC)


• Coordinate with shipping lines, freight forwarders, customs brokers and overseas suppliers


• Monitor vessel schedules, ETD, ETA and container movements


• Follow up on Bills of Lading (BL), shipping instructions and other shipping documents


• Manage and supervise daily office operations


• Organise company documents, filing systems and correspondence


• Prepare daily, weekly and monthly management reports


• Monitor customer payments and supplier payments


• Supervise and coordinate administrative staff

About you

• Bachelor's degree in Business Administration, Management, Customs Administration or related field


• Minimum 5 years of relevant working experience


• Experience in an import/export, logistics or trading company is preferred


• Good knowledge of shipping and import/export documentation


• Familiarity with FOB, CNF, CIF and Letter of Credit (LC)


• Proficient in Microsoft Excel, Word and Outlook


• Excellent written and verbal English communication skills


• Strong organisational, leadership and problem-solving abilities


• Honest, reliable, responsible and detail-oriented


• Able to work independently with minimal supervision

About us

Import & Export / Trading / Logistics Company

Benefits

• Government-mandated benefits


• Other benefits to be discussed during the interview