Office Assistant [2]

Polytechnic University of the Philippines; Makati; On-site; PHP 223,200 - 334,800; Full time

Job summary

The Polytechnic University of the Philippines is seeking an Office Assistant to provide administrative, secretarial, and clerical support. The role involves managing communications, organizing appointments, and maintaining office environments effectively.

The ideal candidate is a graduate of any 4-year course with warm personality and strong organizational skills. This position requires residing in NCR or willingness to relocate within Metro Manila. Interested candidates can reach out to Marilou Quidilla for more information.

Qualifications

• Experience as an Office Assistant or in a related field is a plus.
• Warm personality and ability to work under limited supervision.
• Residing in NCR or willing to relocate within Metro Manila.

Responsibilities

• Provide administrative and clerical support to maintain office efficiency.
• Greet and assist clients, directing them appropriately.
• Coordinate appointments, meetings and perform clerical duties.

Skills

Communication skills

Word processing

Organizational skills

Education

Bachelor's degree (any 4-year course)

Job description

Job Responsibilities:

• Provide administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
• Answer phone calls and transfer to appropriate staff members.
• Take and distribute accurate messages.
• Greet and assist clients and direct them to the correct staff member.
• Coordinate messenger and courier service.
• Receive soft return checks, check and cash vouchers, reports etc.
• Monitor incoming emails and answer or forward as required.
• Fax, scan and copy documents.
• Maintain and organize office filing and storage systems.
• Update and maintain databases such as mailing lists, contact lists and client information.
• Retrieve information when requested.
• Update and maintain internal staff contact lists.
• Type documents, reports and correspondence as may be required.
• Coordinate and organize appointments and meetings.
• Do some basic bookkeeping and financial transactions.
• Perform work‑related errands as requested such as going to the post office and bank.
• Keep office area clean and tidy.
• Perform other related clerical duties within the business organization.

Qualifications:

• A graduate of any 4‑year course.
• Experience as an Office Assistant or in a related field is a plus factor.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Currently residing in NCR or willing to relocate within Metro Manila.

Contact Person:
Marilou Quidilla
88176425
[e-mail]

We will not post jobs that appear to discriminate against applicants on the basis of race, color, religion, creed, age, national origin, veteran status, sexual orientation, disability or gender. The CDPO also reserves the right to refuse to post jobs that do not support the interests of the University. The CDPO is not responsible for safety, wages, working conditions, or any other aspect of off‑campus employment.