Office Assistant [1]

Polytechnic University of the Philippines; Makati; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading educational institution in Metro Manila is seeking an office assistant to provide administrative support. The role requires a graduate of any 4-year course with experience as an office assistant being a plus. Key responsibilities include answering phones, coordinating appointments, maintaining filing systems, and performing basic bookkeeping tasks. Strong communication skills and computer literacy are essential. This position requires a warm personality and the ability to work well with minimal supervision.

Qualifications

• Experience as an office assistant or in a related field is a plus.
• Ability to write clearly and assist with word processing when necessary.
• Ability to work well under limited supervision.
• Preferred residency in NCR, must be willing to relocate if from province.

Responsibilities

• Provide administrative, secretarial, and support functions.
• Answer phones and direct calls.
• Maintain and organize office filing and storage systems.
• Coordinate appointments and meetings.
• Perform basic bookkeeping and financial tasks.

Skills

Administrative support

Communication skills

Computer literacy

Basic bookkeeping

Education

Graduate of any 4-year course

Job description

Responsibilities

• Provide administrative, secretarial and support to others in the office to maintain an efficient office environment.
• Answer phones and transfer to the appropriate staff member.
• Take and distribute accurate messages.
• Greet and assists clients and direct them to the correct staff member.
• Coordinate messenger and courier service
• Receive, sort returned checks, checks and cash vouchers, and reports.
• Monitor incoming email and answer or forward as required
• Fax, scan, and copy documents.
• Maintain and organize office filing and storage systems.
• Update and maintain databases such as mailing lists, contact lists and client information
• Retrieve information when requested
• Update and maintain internal staff contact lists
• Type documents, reports and correspondence as maybe required.
• Coordinate and organize appointments and meetings.
• Do some basic bookkeeping and financial
• Perform work related errands as requested such as going to the post office and bank.
• Keep office area clean and tidy.
• Performs other related clerical duties within the business organization.

Qualifications

• Graduate of any 4‑year course.
• Experience as an office assistant or in any related field is a plus factor.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Computer literate and able to perform basic tasks on the computer, including navigating a browser, operating software systems, and completing other tasks required for the job.
• Ability to work well under limited supervision.
• Great communication skills.
• Preferred place of residency is NCR.
• If from province, should be willing to relocate within Metro Manila.

We will not post jobs that appear to discriminate against applicants on the basis of race, color, religion, creed, age, national origin, veteran status, sexual orientation, disability, or gender. The CDPO also reserves the right to refuse to post jobs that do not support the interests of the University. The CDPO makes no particular recommendations regarding employers. We make no representations or guarantees about positions posted by this office. We are not responsible for safety, wages, working conditions, or any other aspect of off‑campus employment.

Interested to apply?

Send your application letter and CV to: