Office Administrator, Philippines(A161186)

Xiaomi Technology; Manila; Sur place; PHP 400 000 - 700 000; Plein temps

Résumé du poste

Xiaomi Technology in Manila is seeking a proactive Workplace Manager to drive budget planning, vendor relations, and contract administration for our facilities. The role emphasizes cost-efficient, compliant services and collaboration with internal teams and external partners.

You will lead process improvements, handle multiple tasks, and provide event logistics support to ensure a smooth, safe, and productive workspace for our staff in Metro Manila.

Qualifications

• Bachelor's degree in Workplace Management, Business Administration, or related field.
• At least 3 years of experience in workplace support or administrative operations.
• Strong budget management, procurement workflows, and vendor management knowledge.
• Proficient in Microsoft Office; advanced Excel data processing and analysis.
• Excellent communication and interpersonal skills with internal and external stakeholders.
• Adaptable to fast-paced environments and able to manage multiple tasks.
• Strong teamwork and relationship-building abilities.

Responsabilités

• Develop and manage the workplace support services budget.
• Oversee contract management with vendors and service providers.
• Establish and maintain relationships with third-party providers.
• Lead and coordinate workplace-related projects, ensuring timely completion.
• Prepare and present utilization and performance reports.
• Liaise with building management for coordination on workplace matters.
• Ensure cost-effective execution of tasks and process improvements.
• Provide logistics support for in-house events, including setup and post-event review.

Connaissances

Budget management

Procurement workflows

Vendor relationship management

Microsoft Excel

Microsoft Office

Communication skills

Adaptability

Team collaboration

Formation

Bachelor’s degree in Workplace Management or Business Administration

Outils

Microsoft Office

Microsoft Excel

Description du poste

• 1. Budget Planning: Develop and manage the workplace support services budget, ensuring effective allocation of resources and adherence to financial guidelines.
• 2. Contract Management: Oversee the management of contracts with vendors and service providers, ensuring compliance with terms and conditions and facilitating renewals or modifications as necessary.
• 3. Vendor Management: Establish and maintain relationships with third-party service providers and vendors, ensuring high-quality service delivery and compliance with contractual obligations.
• 4. Project Management: Lead and coordinate workplace-related projects, ensuring they are completed on time, within budget, and to the required quality standards. Ensuring compliance with industry standards and regulations.
• 5. Reporting: Prepare and present reports on workplace utilization, performance metrics, and improvement initiatives to management, ensuring transparency and informed decision-making.
• 6. Liaison with Building Management: Act as the primary point of contact with building management, ensuring effective communication and collaboration on workplace-related matters.
• 7. Process and Cost-Driven Execution: Demonstrate a process-driven and cost-effective approach to workplace support services, ensuring that all tasks are executed efficiently and effectively.
• 8. Support for In-House Events: Provide logistical support for in-house events, including setup, coordination, and post-event evaluations to ensure successful execution.

Job requirement

• 1. Bachelor’s degree in Workplace Management, Business Administration, or other relevant majors.
• 2. Minimum 3 years of working experience in workplace support, administrative operation or related fields.
• 3. Solid professional knowledge in budget management, procurement workflows and vendor relationship management.
• 4. Proficient in Microsoft Office Suite with advanced Excel data processing and analysis capabilities.
• 5. Excellent communication and interpersonal skills, able to communicate efficiently with internal teams and external stakeholders at all levels.
• 6. Adaptable to fast-paced working environments, capable of managing multiple concurrent tasks and delivering stable work output.
• 7. Good team collaboration awareness, able to build and maintain positive working relationships with internal and external partners.