Office Administrator & Operations Specialist

SOVA; Philippines; On-site; PHP 180,000 - 240,000; Full time

Job summary

SOVA in the Philippines is seeking an Office Administrator to ensure smooth operations across records, scheduling, and communications. The role provides crucial support to staff, manages reception, and coordinates office needs to keep daily activities efficient.

Ideal candidate holds a bachelor's degree, 3 years in office admin, and OSH certification, with strong written and verbal communication, organization, and ability to learn new systems such as MS Word, Excel, PowerPoint, and SharePoint.

Qualifications

• Bachelor's degree from an accredited university.
• 3 years’ experience in Office Administration.
• Certified Occupational Safety and Health (OSH) Officer I–III.
• Excellent communication & interpersonal skills.
• Strong organizational skills and attention to detail.
• Proficient with MS Word, Excel, PowerPoint and SharePoint.

Responsibilities

• Provide general administrative support to staff and management, including correspondence and scheduling.
• Maintain office supplies and vendor relations.
• Manage records, data entry, and reporting.
• Assist with event planning and team activities.
• Support bookkeeping and billing tasks.
• Manage reception and visitor services.
• Ensure compliance with DOLE and OSH regulations; conduct workplace inspections.
• Investigate incidents to identify root causes.

Skills

Communication

Organization

Time management

Interpersonal skills

Collaboration

Learning new technologies

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

SOVA in the Philippines is seeking an Office Administrator to ensure smooth operations across records, scheduling, and communications. The role provides crucial support to staff, manages reception, and coordinates office needs to keep daily activities efficient.

Ideal candidate holds a bachelor's degree, 3 years in office admin, and OSH certification, with strong written and verbal communication, organization, and ability to learn new systems such as MS Word, Excel, PowerPoint, and SharePoint.