Office Administrator | BGC | Onsite | Day Shift | Immediate Start

Flightdeck LLC; Taguig; Hybrid; PHP 357,000 - 580,000; Full time

Benefits offered by this job

15 days paid leave

13th-month pay

Day shift, Mon-Fri 9:00am–6:00pm

Direct work with the founders

Job summary

FlightDeck LLC is seeking an office administrator to be the on-site lead in Manila. You will handle daily records, bookkeeping basics, and front-office tasks in a small team, with growth as the company expands.

Join a US-founded tech start-up with a Manila office; interview on October 13th or 14th in BGC, and placement to start within a week. This role offers a hands-on environment with direct exposure to founders.

Qualifications

• 1–2 years of office administration experience.
• Basic bookkeeping experience: comfortable recording transactions and keeping accurate financial records.
• Excellent written and spoken English.

Responsibilities

• Keep accurate daily records of staff attendance, working hours, leave and absences, and send regular updates to managers.
• Be the first point of contact for the office: open up, keep things running smoothly, and flag issues early
• Handle inbound enquiries by email and phone, replying or passing them to the right person
• Keep company records organised and properly filed in Google Drive, and local document register up to date
• Handle basic bookkeeping: record expenses and receipts, manage petty cash, track invoices and payments, and prepare records for external accountant
• Maintain compliance calendar.
• Sort incoming job applications and arrange interviews as the team grows
• Take on other admin tasks as they come up

Skills

Office administration

Basic bookkeeping

Excel/Sheets

English

Education

Bachelor's degree in Accounting, Business or Office Administration, or a related field

Tools

Google Workspace

Microsoft Excel

Job description

About the role

You'll be the main person on the ground in Manila, reporting directly to the Senior Management team. It's a small office to start with, a team of two to four, so you'll be involved in a bit of everything, from daily records to assisting with organising recruitment. As FlightDeck grows, so can your role.
We are interviewing in BGC on 13th and 14th of October and the job will begin within 7 days. Please only apply if you can start immediately and can attend an interview on one of these two days.

Key responsibilities

• Keep accurate daily records of staff attendance, working hours, leave and absences, and send regular updates to managers

• Be the first point of contact for the office: open up, keep things running smoothly, and flag issues early

• Handle inbound enquiries by email and phone, replying or passing them to the right person

• Keep company records organised and properly filed in Google Drive, and local document register up to date

• Handle basic bookkeeping: record expenses and receipts, manage petty cash, track invoices and payments, and prepare records for external accountant

• Maintain compliance calendar.

• Sort incoming job applications and arrange interviews as the team grows

• Take on other admin tasks as they come up

About you

• Excellent written and spoken English

• At least 1–2 years of office administration experience

• Basic bookkeeping experience: comfortable recording transactions and keeping accurate financial records

• Reliable, punctual and trustworthy

• Organised and accurate, with real attention to detail

• Confident with Microsoft Office or Google Workspace, especially Sheets

• Happy to work independently, and confident enough to speak up when something isn't right

• Bachelor's degree in Accounting, Business or Office Administration, or a related field preferred

Benefits

• 15 days paid leave (10 vacation + 5 sick)

• 13th-month pay and all government-mandated benefits

• Day shift, Monday–Friday, 9:00am–6:00pm, in a modern BGC office

• Direct work with the founders of an international tech start-up, and real room to grow as the company does

About us

FlightDeck is building modern software for the private aviation industry in the US. We're a US company with our development team based in Manila, and we've just opened our office in Bonifacio Global City as we build toward launch.