Office & Admin Lead — Medical Devices (Barcelona)

Skills Alliance; España; On-site; PHP 2,542,000 - 3,268,000; Full time

Job summary

Skills Alliance in Barcelona is seeking an Office & Administrative Assistant to keep the Barcelona office running smoothly for a growing medical devices company. You’ll work with the Office Manager handling day-to-day admin, logistics, and employee processes to ensure nothing falls through the cracks.

Responsibilities include travel coordination, ISO documentation support, invoicing, fleet management, onboarding/offboarding, IT setup for new hires, and daily office logistics.

Qualifications

• Strong organisational and administrative background.
• Fluent Spanish; working proficiency in English or French.
• Confident with Microsoft Office and common office tools.
• Ability to juggle multiple priorities in a fast-paced environment.

Responsibilities

• General office administration, filing, records, contracts.
• Coordinate travel for meetings and visitors.
• Support ISO documentation and compliance.
• File invoices and provide admin support to Finance.
• Manage company vehicle fleet administration.
• Onboarding/offboarding and monthly HR updates.
• Set up IT equipment for new starters; coordinate training.
• Day-to-day office logistics, suppliers, meeting rooms, visitor management.

Skills

Organisational skills

Tools

Microsoft Office

Job description

Skills Alliance in Barcelona is seeking an Office & Administrative Assistant to keep the Barcelona office running smoothly for a growing medical devices company. You’ll work with the Office Manager handling day-to-day admin, logistics, and employee processes to ensure nothing falls through the cracks.

Responsibilities include travel coordination, ISO documentation support, invoicing, fleet management, onboarding/offboarding, IT setup for new hires, and daily office logistics.