Office & Administrative Assistant | Medical Devices (Barcelona, Spain)

Skills Alliance; España; On-site; PHP 2,542,000 - 3,268,000; Full time

Job summary

Skills Alliance in Barcelona is seeking an Office & Administrative Assistant to keep the Barcelona office running smoothly for a growing medical devices company. You’ll work with the Office Manager handling day-to-day admin, logistics, and employee processes to ensure nothing falls through the cracks.

Responsibilities include travel coordination, ISO documentation support, invoicing, fleet management, onboarding/offboarding, IT setup for new hires, and daily office logistics.

Qualifications

• Strong organisational and administrative background.
• Fluent Spanish; working proficiency in English or French.
• Confident with Microsoft Office and common office tools.
• Ability to juggle multiple priorities in a fast-paced environment.

Responsibilities

• General office administration, filing, records, contracts.
• Coordinate travel for meetings and visitors.
• Support ISO documentation and compliance.
• File invoices and provide admin support to Finance.
• Manage company vehicle fleet administration.
• Onboarding/offboarding and monthly HR updates.
• Set up IT equipment for new starters; coordinate training.
• Day-to-day office logistics, suppliers, meeting rooms, visitor management.

Skills

Organisational skills

Tools

Microsoft Office

Job description

Office & Administrative Assistant | Medical Devices

Onsite: Barcelona or willing to relocate there

Salary Package: €35k-€45k (depending on experience)

Overview

Ready to be the person who keeps a growing office running like clockwork?

A global medical device company is hiring an Office & Administrative Assistant for its Barcelona office. You'll work side-by-side with the Office Manager, keeping the day-to-day admin, logistics, and employee processes tight the kind of role where nothing falls through the cracks because you won't let it.

What You’ll Own

• General office administration filing, records, contracts, documentation
• Travel coordination for meetings and visitors (flights, hotels, logistics)
• ISO-related documentation support (no technical expertise needed, just organisation)
• Invoice filing and admin support for the Finance team
• Company vehicle fleet administration
• Onboarding/offboarding, employee records, and monthly HR updates
• New starter setup IT equipment, tools, training coordination
• Day-to-day office logistics suppliers, meeting rooms, visitor management

What You Bring

• Strong organisational and administrative background
• Comfortable managing multiple priorities in a fast-paced environment
• Proactive, reliable, and adaptable
• Fluent Spanish, plus working proficiency in English or French
• Confident using Microsoft Office and general office tools
• A genuine team player with good instincts around confidentiality

Why This Role

This isn't a role where you sit and wait for tasks. You'll be trusted to keep the office, the Finance team, and the local employee lifecycle moving with real visibility across the business.