Office Admin / Facilities Coordinator

CBRE GWS IFM PHILS. CORP.; Muntinlupa; On-site; PHP 335,000 - 558,000; Full time

Benefits offered by this job

Permanent, full-time role

Medical coverage from day one (Intelic

Life insurance on day one (AXA)

Sick leaves and vacation leaves (7+)

Yearly salary increase

Annual performance bonus

13th month pay

Job summary

CBRE GWS IFM PHILS. CORP. is seeking a detail-oriented Office Administrator specializing in billing, POs and PRs to support our facilities operations in Metro Manila.

You will oversee invoicing, assist with budget forecasting, create and manage PRs/POs for maintenance, monitor vendor contracts, coordinate with clients and vendors, and help maintain compliance and accurate records. The role offers permanent full-time employment with comprehensive benefits.

Qualifications

• Proven experience in billing, procurement, or office administration.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and financial software.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Oversee the billing process for goods and services, ensuring timely and accurate invoicing.
• Assist clients with budget forecasting and financial outlook analysis, including variance reports.
• Create and manage Purchase Requests (PRs) and Purchase Orders (POs) for preventive and corrective maintenance.
• Monitor vendor contracts and collaborate with CBRE to ensure compliance and performance.
• Coordinate with vendors and clients to provide regular billing updates and address inquiries.
• Maintain accurate records of all billing activities and update budget trackers as necessary.
• Monitor regulatory compliance, including permits and licenses, to uphold operational standards.
• Perform additional administrative duties as required to support office operations.

Skills

Billing

Procurement

Office admin

MS Office

Vendor coordination

Communication

Tools

Microsoft Excel

Accounting software

Job description

We are seeking a detail-oriented and proactive Office Administrator specializing in billing, purchase orders (POs), and purchase requests (PRs) to join our dynamic team. In this role, you will play a crucial part in managing the financial aspects of our operations, ensuring accuracy and compliance while providing exceptional support to our clients and vendors.

Key Responsibilities:

• Oversee the billing process for goods and services, ensuring timely and accurate invoicing.

• Assist clients with budget forecasting and financial outlook analysis, including variance reports.

• Create and manage Purchase Requests (PRs) and Purchase Orders (POs) for preventive and corrective maintenance.

• Monitor vendor contracts and collaborate with CBRE to ensure compliance and performance.

• Coordinate with vendors and clients to provide regular billing updates and address inquiries.

• Maintain accurate records of all billing activities and update budget trackers as necessary.

• Monitor regulatory compliance, including permits and licenses, to uphold operational standards.

• Perform additional administrative duties as required to support office operations.

Qualifications:

• Proven experience in billing, procurement, or office administration.

• Strong organizational skills with attention to detail.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite and financial software.

• Ability to manage multiple tasks and prioritize effectively.
  

Benefits:

• Permanent, Full-time role, Direct and Regular Employment with standard 6 months probationary period

• Free Medical coverage on your 1st day (Intellicare, 175K per illness per annum, employee only, no dependents)

• Free Life Insurance coverage on your 1st day (AXA, 1.5M coverage)

• 7 days Paid Sick Leaves (convertible to cash) (Reguralization)

• 7 days Paid Vacation Leaves (Reguralization)

• Yearly/Annual Salary Increase

• Annual Performance Bonus

• Paternity/Maternity Leaves

• 13th month Pay