Office Admin / Facilities Coordinator

CBRE GWS IFM PHILS. CORP.; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Permanent position

Full-time employment

Medical insurance (1st day)

Job summary

CBRE GWS IFM PHILS. CORP. is seeking a detail-oriented Office Administrator specializing in billing, PRs, and POs to support our Cebu City operations.

You will manage invoicing, budgeting, and vendor communications while ensuring compliance and timely financial reporting. Ideal candidates will have experience in billing or procurement, strong organizational skills, and proficiency with Microsoft Office and financial software.

Qualifications

• Experience in billing, procurement, or office administration.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and financial software.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Oversee the billing process for goods and services, ensuring timely invoicing.
• Assist clients with budget forecasting and financial outlook analysis, including variance reports.
• Create and manage Purchase Requests (PRs) and Purchase Orders (POs) for preventive and corrective maintenance.
• Monitor vendor contracts and collaborate with CBRE to ensure compliance and performance.
• Coordinate with vendors and clients to provide regular billing updates and address inquiries.
• Maintain accurate records of all billing activities and update budget trackers as necessary.
• Monitor regulatory compliance, including permits and licenses, to uphold operational standards.
• Perform additional administrative duties as required to support office operations.

Skills

Billing

Procurement

Office administration

Organization

MS Office

Communication

Tools

MS Excel

Financial software

ERP systems

Job description

We are seeking a detail-oriented and proactive Office Administrator specializing in billing, purchase orders (POs), and purchase requests (PRs) to join our dynamic team. In this role, you will play a crucial part in managing the financial aspects of our operations, ensuring accuracy and compliance while providing exceptional support to our clients and vendors.

Key Responsibilities:

• Oversee the billing process for goods and services, ensuring timely and accurate invoicing.

• Assist clients with budget forecasting and financial outlook analysis, including variance reports.

• Create and manage Purchase Requests (PRs) and Purchase Orders (POs) for preventive and corrective maintenance.

• Monitor vendor contracts and collaborate with CBRE to ensure compliance and performance.

• Coordinate with vendors and clients to provide regular billing updates and address inquiries.

• Maintain accurate records of all billing activities and update budget trackers as necessary.

• Monitor regulatory compliance, including permits and licenses, to uphold operational standards.

• Perform additional administrative duties as required to support office operations.

Qualifications:

• Proven experience in billing, procurement, or office administration.

• Strong organizational skills with attention to detail.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite and financial software.

• Ability to manage multiple tasks and prioritize effectively.
  

Benefits:

• Permanent, Full-time role, Direct and Regular Employment with standard 6 months probationary period

• Free Medical coverage on your 1st day (Intellicare, 175K per illness per annum, employee only, no dependents)

• Free Life Insurance coverage on your 1st day (AXA, 1.5M coverage)

• 7 days Paid Sick Leaves (convertible to cash) (Reguralization)

• 7 days Paid Vacation Leaves (Reguralization)

• Yearly/Annual Salary Increase

• Annual Performance Bonus

• Paternity/Maternity Leaves

• 13th month Pay