NWMNL - F&B Culinary - Administrative Assistant

Rosewood Hotel Group; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

Rosewood Hotel Group in the Philippines is seeking an Administrative Assistant to support the Executive Chef and the Culinary Division. This role handles correspondence, confidential records, meeting coordination, travel planning, and report preparation to ensure smooth daily operations.

The ideal candidate is organized, proactive, and discreet, with fluent English, strong MS Office skills, and the ability to juggle multiple priorities while maintaining exceptional guest service standards.

Qualifications

• Degree in Hotel Management or related field is preferred.
• 3–5 years in administrative or secretarial role; 1–2 years in a Culinary/F&B environment.
• Fluency in English; strong communication and discretion with confidential information.
• Proactive, organized and detail-oriented with ability to work under pressure.

Responsibilities

• Manage correspondence and confidential records.
• Coordinate meetings and travel arrangements.
• Prepare reports and documentation for the Culinary Division.
• Monitor attendance records and support departmental planning.
• Uphold professionalism and guest service excellence.

Skills

Highly organized

Proactive

Detail-oriented

Communication skills

Interpersonal skills

Fluent English

Team collaboration

Multitasking

Education

Degree in Hotel Management or related

Tools

Microsoft Office

Adobe Acrobat

Job description

Overview

The Administrative Assistant provides comprehensive administrative, secretarial, and operational support to the Executive Chef and the Culinary Division, ensuring the efficient day-to-day functioning of the department. This role is responsible for managing correspondence, maintaining confidential records and filing systems, coordinating meetings and travel arrangements, preparing reports and documentation, monitoring attendance records, and supporting departmental planning and operational initiatives. The position plays a critical role in facilitating effective communication, maintaining organizational standards, and contributing to the successful execution of Culinary and Food & Beverage objectives while upholding the highest levels of professionalism, confidentiality, and guest service excellence.

Responsibilities

In support of the Executive Chef and the Culinary Division, the Administrative Assistant manages correspondence, maintains confidential records and filing systems, coordinates meetings and travel arrangements, prepares reports and documentation, monitors attendance records, and supports departmental planning and operational initiatives. The position plays a critical role in facilitating effective communication, maintaining organizational standards, and contributing to the successful execution of Culinary and Food & Beverage objectives while upholding the highest levels of professionalism, confidentiality, and guest service excellence.

• Compliance with company policies
• Work within listed budgetary limits
• Drive and contribute to the overall efficiency of the department
• Motivate and develop team members
• Maintain the confidentiality and privacy of any confidential documents, matters, and techniques
• Model the Company's culture at all times
• Take on other tasks as necessary or required

Qualifications

The ideal candidate is a highly organized, proactive, and detail-oriented professional with excellent communication and interpersonal skills. They possess a positive attitude, strong work ethic, and a collaborative 'can-do' approach, enabling them to work effectively within a team environment while managing multiple priorities under pressure and meeting deadlines. Candidates should preferably hold a degree in Hotel Management, Business Administration, or a related discipline, with 3-5 years of experience in an administrative or secretarial role and 1-2 years of operational exposure within a Food & Beverage or Culinary environment. Strong proficiency in Microsoft Office applications, typing, document preparation, filing systems, and basic Adobe software is essential. Fluency in spoken and written English, sound judgment, critical thinking skills, discretion in handling confidential information, and the ability to deliver exceptional service to internal and external stakeholders are key requirements for success in this role.