Administrative Assistant - Food & Beverage Culinary

New World Makati Hotel; Makati; On-site; PHP 312,480 - 468,720; Full time

Job summary

New World Makati Hotel in Makati requires an Administrative Assistant to provide comprehensive administrative, secretarial, and operational support to the Executive Chef and Culinary Division. The role ensures efficient day-to-day functioning, manages correspondence, records, meetings, travel, reports, and supports planning and initiatives while upholding professionalism and guest service excellence.

The ideal candidate is highly organized, proactive, and detail-oriented with excellent

Qualifications

• Must have a degree in Hotel Management, Business Administration, or related discipline.
• 3–5 years of administrative/secretarial experience and 1–2 years in F&B/culinary operations.

Responsibilities

• Comply with company policies.
• Work within preset budgetary limits.
• Drive and contribute to the department's overall efficiency.
• Motivate and develop team members.
• Maintain confidentiality of documents and information.
• Model the Company's culture at all times.
• Take on other tasks as necessary or required.

Skills

Microsoft Office

Typing

Document prep

Filing systems

Adobe

English fluency

Communication skills

Interpersonal skills

Attention to detail

Organizational skills

Education

Hotel Management degree

Tools

Adobe

Job description

The Administrative Assistant provides comprehensive administrative, secretarial, and operational support to the Executive Chef and the Culinary Division, ensuring the efficient day-to-day functioning of the department. This role is responsible for managing correspondence, maintaining confidential records and filing systems, coordinating meetings and travel arrangements, preparing reports and documentation, monitoring attendance records, and supporting departmental planning and operational initiatives. The position plays a critical role in facilitating effective communication, maintaining organizational standards, and contributing to the successful execution of Culinary and Food & Beverage objectives while upholding the highest levels of professionalism, confidentiality, and guest service excellence.

The ideal candidate is a highly organized, proactive, and detail-oriented professional with excellent communication and interpersonal skills. They possess a positive attitude, strong work ethic, and a collaborative “can-do” approach, enabling them to work effectively within a team environment while managing multiple priorities under pressure and meeting deadlines. Candidates should preferably hold a degree in Hotel Management, Business Administration, or a related discipline, with 3–5 years of experience in an administrative or secretarial role and 1–2 years of operational exposure within a Food & Beverage or Culinary environment. Strong proficiency in Microsoft Office applications, typing, document preparation, filing systems, and basic Adobe software is essential. Fluency in spoken and written English, sound judgment, critical thinking skills, discretion in handling confidential information, and the ability to deliver exceptional service to internal and external stakeholders are key requirements for success in this role.

Other standard responsibilities

• Comply with the company policies
• Work within all pre-set budgetary limits
• Drive and contribute to the overall efficiency of the department
• Motivate and develop team members
• Maintain the confidentiality and privacy of any confidential documents, matters, and techniques
• Should model the Company’s culture at all times.
• Take on other tasks as may be necessary or required