NDIS HR & Compliance Administrator (Exec Support)

Visa Hunt; Philippines; On-site; PHP 360,000 - 600,000; Full time

Job summary

Visa Hunt is assisting a not-for-profit disability support provider with a multifaceted HR administrator role in the Philippines. You will manage employee records, onboarding, payroll support and executive assistance to the CEO/GM, coordinating board-related tasks as needed.

You will help maintain compliance, contribute to governance processes, and support marketing/website activities while ensuring confidentiality and accurate documentation across systems.

Qualifications

• 2+ years' experience in HR administration, compliance administration, Executive Assistant or generalist administration role.
• Experience supporting compliance documentation or audit processes (NDIS or a similar regulated sector).
• Experience supporting a CEO/General Manager and/or a Board is highly regarded.
• Experience with Lumary (Salesforce-based CRM) and/or Easy Employer is highly regarded.
• Background in Allied Health or Nursing is highly regarded.

Responsibilities

• Support recruitment administration: forwarding inquiries to the relevant manager, coordinating interview scheduling, and documenting the interview process.
• Coordinate onboarding and offboarding administration, including new starter paperwork, system setup and exit documentation.
• Maintain accurate, up-to-date employee records across HR and CRM systems.
• Track leave requests and balances, and support leave-related queries and reporting.
• Prepare employment-related documentation such as contracts and reference checks.
• Coordinate time-critical regulatory submissions and renewals across sites.
• Manage the CEO/GM's calendar and board meeting logistics.
• Prepare minutes and circulate items following key meetings; support AGM processes.

Skills

Attention to detail

Communication

Organizational skills

Policy comprehension

Tools

Microsoft 365

Canva

Vistaprint

Adobe e-signing

Job description

Visa Hunt is assisting a not-for-profit disability support provider with a multifaceted HR administrator role in the Philippines. You will manage employee records, onboarding, payroll support and executive assistance to the CEO/GM, coordinating board-related tasks as needed.

You will help maintain compliance, contribute to governance processes, and support marketing/website activities while ensuring confidentiality and accurate documentation across systems.