(Native Dutch & Fluent English) Administration & Operations Specialist (remote)

SupportYourApp; Philippines; Remote; PHP 1,507,000 - 2,260,000; Full time

Benefits offered by this job

Fixed schedule: 9am–5pm (UTC)

Remote work

Inclusive international environment

USD compensation

Referral rewards

Work-life balance

No time-tracking

Job summary

SupportYourApp is hiring for an Administrative & Accounts Assistant to join our remote team. You will prepare, process, and maintain invoices; follow up on receivables; verify orders; and manage general admin duties to keep operations running smoothly.

The role requires flawless Dutch and English communication at C1 level, strong organizational skills, and proficiency with MS Office. You will collaborate with internal teams and support ongoing projects while ensuring data accuracy and timely

Qualifications

• Excellent Dutch and English communication at C1 level (spoken & written).
• Professional, friendly, service-oriented communication across phone, email, and internal collaboration.
• Strong administrative and organizational skills with ability to manage files accurately.
• Attention to detail and analytical mindset for data interpretation and process improvements.
• Proficient in Microsoft Office and able to learn new systems quickly.
• Customer service mindset with prompt issue resolution and relationship maintenance.
• Willingness to learn, adapt, and support business operations.
• Reliable internet connection and hardware (≥8GB RAM).

Responsibilities

• Prepare, process, and maintain accurate invoices; support accounting tasks.
• Follow up on accounts receivable; communicate with customers re invoices and contracts.
• Verify customer orders and ensure details are documented in internal systems.
• Update customers on file, order, and process status.
• Enter, update, and monitor sales contracts in the database with high data quality.
• Handle general administrative duties including reception and office management.
• Support day-to-day operations and contribute to internal projects.
• Ensure smooth cross-department communication to improve service efficiency.
• Maintain organized documentation and meet deadlines.

Skills

Dutch (C1)

English (C1)

Customer service

Administrative skills

MS Office

Data accuracy

Communication

Proactive learning

Tools

Salesforce

CRM familiarity

Job description

Who are we?

SupportYourApp is a global Intelligent Support-as-a-Service leader, partnering with tech companies and industry leaders like MasterCard, Calm and MacPaw in 30+ countries since 2010 to deliver secure customer and technical support. We operate globally, supporting clients in 60 languages across diverse industries. So what if you had a chance to be a part of the world’s leading SaaS, software, or hardware solutions?

What You Will Do:

• Prepare, process, and maintain accurate sales invoices while supporting accounting-related administrative tasks;
• Follow up on accounts receivable and communicate with customers regarding invoices, payments, and contract-related matters;
• Verify customer orders and ensure all details are correctly processed and documented in internal systems;
• Update customers on the status of their files, orders, and ongoing administrative processes;
• Enter, update, and monitor sales contracts within the database while maintaining high data quality standards;
• Manage general administrative responsibilities including reception support, phone handling, and office management tasks;
• Support day-to-day operational activities and contribute to the successful execution of internal operational projects;
• Ensure smooth communication between internal departments and customers to improve service efficiency and customer satisfaction;
• Maintain organized documentation and administrative records while ensuring deadlines and follow-ups are completed on time.

What you need to succeed in this role:

• Excellent Dutch and English communication skills (at least C1 level for both spoken and written);
• Excellent communication skills with a professional, friendly, and service-oriented approach across phone, email, and internal collaboration;
• Strong administrative and organizational skills with the ability to manage files accurately, independently, and in a highly structured manner;
• Attention to detail, analytical mindset with the ability to interpret data, identify patterns, and propose practical process improvements;
• Strong knowledge of Microsoft Office and confidence in learning and adapting to new systems and tools;
• Customer service mindset with the ability to follow up promptly, resolve issues efficiently, and maintain positive client relationships;
• Eagerness to learn, adaptability, and a proactive attitude toward supporting business operations and customer satisfaction;
• Personal computer (at least 8Gb of RAM) with a stable internet connection (minimum 50 Mbps–download and 40 Mbps–upload).

Will be a great plus:

• Experience with CRM systems, such as Salesforce;
• Knowledge in Frech would be a great plus.

Benefits and Perks:

• Fixed schedule: Monday–Friday, 9am - 5pm (UTC);
• Opportunity to cooperate fully remotely;
• Inclusive international environment;
• Compensation in USD;
• Rewards for referring friends;
• Balance between project workload and personal time, but also –internal health policy;
• Responsive leadership interested in your development and long‑lasting cooperation;
• Greenhouse conditions for self‑development;
• A culture built on trust, with no time‑tracking requirements.

*The items listed in this section may vary depending on the terms of your engagement. Certain benefits and conditions typically apply to employees; independent contractors may not be eligible for all of these. The specific terms, including compensation, benefits, and work conditions, will be clearly defined in your agreement if selected.

You can learn more about the company and its culture by visiting our official website and social pages on Facebook, Instagram, and LinkedIn.

Over 1300+ specialists who already deliver exceptional customer experiences collaborating with SupportYourApp.

We adhere to the principles of equal treatment of candidates and prohibit discrimination on any grounds protected by law.

Your personal data will be processed as described in the SupportYourApp Candidate Privacy Notice.

Internal job code: 2RK