Motorpool Supervisor

Subsea Services Inc.; Pililla; On-site; PHP 300,000 - 420,000; Full time

Job summary

Subsea Services Inc. is seeking a Motorpool Supervisor to manage the company’s vehicles and mobile equipment in Pililla, Philippines. You will supervise mechanics, schedule maintenance, ensure roadworthiness, and coordinate vehicle dispatch for project needs.

The role emphasizes safety, documentation, and cost control. The ideal candidate has prior motorpool or fleet supervision experience, a background in preventive maintenance, and a strong focus on compliance with safety policies.

Qualifications

• Minimum 3–5 years overseeing a vehicle fleet or motorpool.
• Experience supervising mechanics or maintenance staff.
• Strong knowledge of preventive maintenance practices and vehicle repairs.
• Solid understanding of safety regulations and road-safety compliance.
• Proven ability to maintain accurate vehicle records and reports.

Responsibilities

• Oversee daily motorpool operations and ensure vehicle availability for authorized activities.
• Plan and monitor preventive and corrective maintenance schedules; coordinate repairs.
• Supervise mechanics and assign work, monitor attendance and performance.
• Maintain accurate vehicle records, fuel consumption, and dispatch data.
• Coordinate with project managers, HR, procurement, and logistics as needed.

Skills

Fleet management

Supervisor experience

Preventive maintenance

Safety compliance

Documentation and reporting

Education

Trade certificate in automotive maintenance

Tools

Fleet management software

Job description

About the role

The Motorpool Supervisor is responsible for the overall management, maintenance, availability, and safe operation of company vehicles and mobile equipment. The position supervises mechanics, and other motorpool personnel, monitors vehicle condition and preventive maintenance, manages vehicle dispatching and documentation, and ensures compliance with company policies and road-safety requirements.

Key Duties and Responsibilities

1. Motorpool Operations

• Supervise the daily operations of the motorpool and ensure vehicles are available for authorized company activities.

• Manage vehicle dispatching, scheduling, assignment, and utilization.

• Monitor the movement and location of company vehicles.

• Ensure vehicles are used only for authorized business purposes.

• Maintain accurate vehicle and equipment records.

2. Vehicle Maintenance

• Plan and monitor preventive and corrective maintenance schedules.

• Coordinate vehicle repairs, servicing, inspections, and replacement of parts.

• Conduct or arrange regular vehicle inspections and ensure defects are immediately addressed.

• Monitor vehicle mileage, fuel consumption, maintenance costs, and repair history.

• Ensure vehicles are roadworthy and safe before deployment.

3. Supervision of Mechanics

• Supervise and monitor mechanics, and other motorpool personnel.

• Prepare work schedules and assign duties.

• Monitor attendance, performance, discipline, and compliance with company policies.

• Conduct toolbox meetings or safety briefings when necessary.

• Provide coaching and guidance regarding proper vehicle operation and maintenance.

6. Documentation and Reporting

• Maintain updated records of:

  • Vehicle registration and insurance

  • Preventive maintenance

  • Repairs and replacement parts

  • Fuel consumption

  • Vehicle dispatch and trip tickets

  • Driver assignments

  • Accident/incident reports

  • Vehicle inspection checklists

• Prepare periodic reports on vehicle utilization, maintenance, fuel consumption, and operating expenses.

7. Coordination

• Coordinate with Project Managers, Operations, HR, Procurement, Finance, and Safety regarding vehicle requirements.

• Coordinate with accredited repair shops, suppliers, dealerships, and service providers.

• Arrange emergency roadside assistance and vehicle recovery when necessary.