Mobilisation Administrator Crewing

Cybalink Solutions; Philippines; On-site; PHP 502,000 - 837,000; Full time

Benefits offered by this job

Annual bonus

HMO + 1 dependent

30 days leave

Career growth

Team events

Milestone gifts

Weekly rest days

Job summary

Cybalink Solutions is hiring a Mobilisation Administrator to support screening, onboarding, mobilisation, and deployment for an international client. You will maintain employee records and ensure compliance documents are complete and on time.

The role requires a Bachelor’s degree in HRM or related field and at least 3 years in crewing or recruitment administration, with strong English communication and MS Office skills. Onsite work in Pasig City is expected.

Qualifications

• Bachelor’s degree in HRM, Psychology, or related field.
• Minimum 3 years’ experience in crewing, mobilisation, onboarding, or recruitment administration.
• Experience supporting onboarding and mobilisation of blue-collar, white-collar, and skilled workers.
• Proficient in MS Office and English communication.

Responsibilities

• Coordinate with clients, hiring managers, and internal teams on crewing and mobilisation requirements.
• Support candidate screening, onboarding, deployment, and mobilisation activities.
• Collect and verify pre-employment documents, licences, certificates, medicals, and other compliance documents.
• Maintain accurate employee records and crewing trackers.
• Monitor document expiry dates, outstanding requirements, and mobilisation deadlines.
• Handle employee inquiries and mobilisation updates via email and Teams.
• Prepare reports, spreadsheets, and supporting documentation.
• Provide general administrative support to ensure smooth workforce deployment.

Skills

Attention to detail

Time management

Communication

English proficiency

Education

Bachelor’s degree in HRM / Psychology

Tools

SuccessFactors

MS Office

Job description

Job Description:

Role Overview

The Crewing Administrator, internally known as Mobilisation Administrator will support the screening, onboarding, mobilisation, and deployment of personnel for an international client. This role ensures employee records, compliance documents, and mobilisation requirements are completed accurately and on time.

Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
  
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) -with cash conversion
• Real growth —workshops, training and clear career pathways
• Great culture —team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards —milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Coordinate with clients, hiring managers, and internal teams regarding crewing and mobilisation requirements.
• Support candidate screening, onboarding, deployment, and mobilisation activities.
• Collect and verify pre-employment documents, licences, certificates, medicals, and other compliance requirements.
• Maintain accurate employee records, crewing trackers, and system information.
• Monitor document expiry dates, outstanding requirements, and mobilisation deadlines.
• Manage employee enquiries and mobilisation updates through email and Microsoft Teams.
• Prepare reports, spreadsheets, and other supporting documentation.
• Provide general administrative support to ensure smooth workforce deployment.

What Were Looking For:

• Bachelor’s degree in Human Resource Management, Psychology, or a related field.
• Minimum of 3 years’ experience in crewing, mobilisation, workforce onboarding, recruitment administration, or a related role.
• Experience supporting the onboarding and mobilisation of blue-collar, white-collar, and skilled workers, preferably within construction, mining, engineering, industrial, or other project-based environments.
• Experience using SuccessFactors, or a comparable HR, recruitment, or crewing system.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Strong attention to detail, organisation, and time-management skills.
• Excellent written and verbal English communication skills.Willing to work ONSITE at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, Morning Shift)

About Cybalink Solutions:

Cybalink Solutionsis an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries.