Onboarding Coordinator | AM Shift | Office-Based

CYBALINK SOLUTIONS, INC.; Pasig; On-site; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Annual bonus

Comprehensive HMO + 1 dependent

30 days paid leave with cash out

Career growth opportunities

Team events & monthly games

Tenure milestone gifts

2 days weekly rest

Job summary

Cybalink Solutions is seeking an Onboarding Coordinator (Project Administrator) to support workforce compliance, onboarding, training coordination, and project administration activities for a leading Australian client in the mining and resources sector.

The role is full-time onsite at Arcovia City, Brgy. Ugong, Pasig City (Mon–Fri, morning shift). You will manage inductions, medicals, licenses, and documentation, ensuring accuracy and timely delivery for project readiness.

Qualifications

• Bachelor's Degree in Human Resource Management or related field.
• 2–3 years in project administration, workforce administration, or compliance coordination.
• Experience onboarding blue- and white-collar roles in industrial environments.
• Strong attention to detail and ability to manage high-volume admin tasks.

Responsibilities

• Coordinate workforce compliance activities including training, inductions, medicals and site access.
• Issue, monitor and update bookings for inductions and medical appointments.
• Upload and maintain employee records and training in IFS and client systems.
• Review licenses, training records and compliance documents for client requirements.
• Monitor training expiry dates and coordinate updates as needed.
• Manage shared inboxes, stakeholder communications and workforce trackers.
• Support travel booking, data entry, reporting, and general admin tasks.
• Liaise with project teams and site admins to ensure workforce readiness.

Skills

Attention to detail

Data entry

Time management

Organizational skills

Stakeholder communication

High-volume processing

Education

Bachelor's in HR or related field

Tools

IFS

Job description

Role Overview:

The Onboarding Coordinator, internally known as Project Administrator will support workforce compliance, onboarding, training coordination, and project administration activities for a leading Australian client in the mining and resources sector.

Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews

• Comprehensive HMO + 1 free dependent

• 30 days paid leave (vacation, sick and wellness) -with cash conversion

• Real growth —workshops, training and clear career pathways

• Great culture —team events, employee fairs, and monthly games with exciting prizes

• Tenure rewards —milestone gifts at 1, 5 and 10 years

• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Coordinate workforce compliance activities, including training, inductions, medicals, drug & alcohol testing, and site access requirements.

• Issue, monitor, and update induction bookings, medical appointments, compliance checks, and workforce documentation.

• Upload and maintain employee records, qualifications, certifications, and training information in IFS and other client-specific compliance systems.

• Review licenses, training records, and compliance documents to ensure employees meet project and client requirements.

• Monitor training expiry dates, compliance gaps, and upskilling requirements, coordinating updates as needed.

• Manage shared inbox enquiries, stakeholder communications, workforce trackers, and compliance updates.

• Support travel booking, workforce mobilisation, data entry, document management, reporting, and general administrative tasks.

• Liaise with project teams, site administrators, and workforce management personnel to support workforce readiness and smooth project operations.

What We’re Looking For:

• Bachelor’s Degree in Human Resource Management or a related field with at least 2–3 years of experience in project administration, workforce administration, compliance coordination, recruitment administration, or a similar role.

• Experience supporting the onboarding and compliance requirements of blue- and white-collar roles, preferably within construction, mining, engineering, maritime, or other industrial environments.

• Experience handling compliance documentation, training records, onboarding requirements, workforce coordination, or high-volume administrative processing.

• Strong attention to detailwith the ability to identify discrepancies and maintain accurate records.

• Comfortable managing high-volume compliance transactions daily in a deadline-driven environment.

• Strong data entry, organizational, time management, and prioritization skills.

• Confident communicator with the ability to work in a stakeholder-facing environment.

• International client exposure is highly regarded but not essential.

• Must be willing towork full time onsiteatArcovia City, Brgy. Ugong, Pasig City (Monday - Friday, morning shift).

About Cybalink Solutions:

Cybalink Solutionsis an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers.