Migration Assistant

Seek Migration Visa Consultancy Inc; Metro Manila; On-site; PHP 201,000 - 357,000; Full time

Job summary

Seek Migration Visa Consultancy Inc. seeks a Migration Assistant to support visa applications and handle administrative duties within a busy recruitment team in Metro Manila.

You will assist registered migration agents, manage client files, and liaise with clients and authorities to keep the process on track. Ideal candidates have a bachelor’s degree and at least 3 years’ corporate experience, strong communication skills, and proficiency in Microsoft Office and CRM systems.

Qualifications

• Bachelor’s degree level is required.
• 3+ years of experience in a corporate environment.
• Strong communication and interpersonal skills.
• High attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office and CRM platforms.
• Experience in migration or recruitment administration is an advantage.
• Knowledge of Australian immigration processes is desirable but not required.
• Ability to handle confidential information with professionalism.

Responsibilities

• Support visa applications by preparing and lodging documents.
• Manage client files and documentation; handle correspondence with clients and authorities.
• Liaise with clients via phone, email, and in person to collect documentation and provide updates.
• Communicate with government agencies, skill assessment bodies, and other institutions to support visa applications.
• Monitor application timelines and ensure tasks are completed in a timely manner.
• Provide information and client support under the supervision of a registered migration agent.
• Maintain accurate and up-to-date client records in the CRM system.
• Review applications and shortlist candidates based on job criteria.
• Assist in coordinating onboarding for successful candidates.
• Perform general administrative duties related to recruitment activities.
• Ensure all applicant files are complete, compliant, and stored correctly.

Skills

Communication skills

Interpersonal skills

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office

CRM platforms

Job description

Migration Assistant:

• Supporting Visa Applications: Assist registered migration agents in preparing and lodging various visa applications, ensuring all required documents are complete and compliant.
• Administrative Tasks: Manage client files, organize documentation, and handle correspondence with clients and authorities.
• Client Communication: Liaise with clients via phone, email, and in person to collect documentation and provide updates throughout the visa process.
• Stakeholder Liaison: Communicate with government agencies, skill assessment bodies, and other institutions to support visa applications.
• Deadline Management: Monitor application timelines and ensure tasks are completed in a timely manner.
• Providing Information: Offer general advice and client support under the supervision of a registered migration agent.
• CRM Management: Maintain accurate and up-to-date client records in the CRM system.
• Resume Screening: Review applications and shortlist candidates based on job criteria.
• Database Management: Maintain and update the candidate database with accurate information.
• Onboarding Support: Assist in coordinating the onboarding process for successful candidates.
• Administrative Support: Perform general administrative duties related to recruitment activities.
• Applicant Records: Ensure all applicant files are complete, compliant, and stored correctly.

Skills and Qualifications:

• At least Bachelor’s Degree level
• With @ least 3 years of experience in a corporate Environment
• Strong communication and interpersonal skills.
• High attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office and CRM platforms.
• Experience in migration or recruitment administration is an advantage.
• Knowledge of Australian immigration processes (desirable but not required).
• Ability to handle confidential information with professionalism.