Membership Virtual Assistant

vamasters, Inc.; Calbayog; Remote; PHP 180,000 - 360,000; Full time

Job summary

vamasters, Inc. seeks an organized Membership Operations Coordinator to support an established women’s training program. You’ll track member activity, draft weekly newsletters, and help the owner manage schedules and deadlines. A strong writer who can take initiative will thrive.

You will follow up with quiet members, maintain records in Kajabi/Everfit, and keep the community engaged with group emails and timely updates.

Qualifications

• Excellent written English with a warm, professional tone.
• Experience with email-based communication and member follow-up.
• Proficiency with Kajabi or similar platforms.
• Ability to learn and use Everfit or similar apps.
• Strong organizational and time management skills.
• Focused, careful, and able to manage your own time.
• Strong communication skills.

Responsibilities

• Track member activity and check-ins in Everfit.
• Email members who haven’t checked in.
• Manage member transitions between quarterly programs.
• Keep member records accurate and current in Kajabi and Everfit.
• Draft the weekly newsletter for the owner to review.
• Write and send group emails to members.
• Monitor email communication with the member community.
• Remind the owner about schedules, deadlines, and upcoming tasks.
• Flag member trends and issues the owner should be aware of.
• Maintain simple tracking systems that keep the membership organized.

Skills

Excellent written English

Email follow-up

Kajabi familiarity

Everfit proficiency

Time management

Organizational skills

Strong communication

Tools

Kajabi

Everfit

Job description

Job Summary:

Make a difference with us as an organized and proactive Membership Operations Coordinator supporting the owner of an established women’s training program. You’ll keep member activity on track, follow up with members who have gone quiet, draft the weekly newsletter and group emails, and help the owner keep up with schedules and deadlines. We’d be thrilled to hear from you if you’re a strong writer who takes initiative and keeps things running smoothly behind the scenes.

Key Responsibilities:

• Track member activity and check-ins in Everfit


• Email members who haven’t checked in


• Manage member transitions between quarterly programs


• Keep member records accurate and current in Kajabi and Everfit


• Draft the weekly newsletter for the owner to review


• Write and send group emails to members


• Monitor email communication with the member community


• Remind the owner about schedules, deadlines, and upcoming tasks


• Flag member trends and issues the owner should be aware of


• Maintain simple tracking systems that keep the membership organized

Mandatory Skills:

• Excellent written English with a warm, professional tone


• Experience with email-based communication and member or client follow-up


• Proficiency with Kajabi or similar membership and website platforms


• Ability to learn and use Everfit or similar fitness and coaching apps


• Strong organizational and time management skills


• Focused, careful, and able to manage your own time


• Strong communication skills

Preferred Skills:

• Experience in membership, community, or customer success roles


• Experience writing newsletters or email campaigns


• Familiarity with email marketing tools


• Background or interest in fitness, wellness, or women’s health programs


• Experience supporting a business owner or coach as a virtual assistant


• At ease with several projects on the go at once

Why Join Us:

This is a chance to play a central role in a supportive, women-focused community and make a real difference in how members experience the program. You’ll work closely with the owner and have room to grow your responsibilities as the program grows. If you enjoy building relationships through thoughtful communication, you’ll feel right at home.