Materials & Equipment Audit Assistant

Will Decena and Associates Inc.; Quezon City; On-site; PHP 290,000 - 424,000; Full time

Job summary

Will Decena and Associates Inc. is seeking a detail‑oriented records officer in the Philippines to manage GRPO entries in SAP for materials at project sites, verify documents, and support asset maintenance records.

The role requires at least 1 year of relevant experience and a four-year business degree. Candidates will also handle documentation flow, assist in annual physical inventories, and ensure accuracy of receiving and issuing records across divisions.

Qualifications

• Graduate of any four-year business-related degree course.
• At least 1 year of relevant work experience.
• Experience as an Audit Assistant is an advantage.
• Demonstrates integrity, quality of work, productivity, teamwork, and a strong sense of responsibility.
• Inquisitive and willing to continuously learn and improve.

Responsibilities

• Records GRPO to SAP for materials delivered directly to project sites.
• Checks GRPO entries recorded by MMD to SAP for materials delivered to Warehouse.
• Checks entries of issuances and transfers recorded by MMD to SAP for materials issued/delivered to project sites.
• Checks project site receiving reports and project site issuances of materials recorded by warehousemen to SAP.
• Monitors accountable forms issued per project warehouse and checks the completeness of accountable form series per booklet.
• Assists in conducting random physical counts per project site and identifying non-moving items qualified for pull-out.
• Attests to annual physical inventory at project site warehouses and WDAI facilities.
• Receives and maintains records of documents including approved withdrawal slips, Materials Receiving Reports, and vendor delivery receipts.
• Checks received documents to ensure delivery details match the corresponding receiving forms.
• Prepares document transmittals to Accounting Assistants – AP, Disbursement Supervisor, and M&E Audit Supervisor for processing of payables.
• Records Asset Transfer Request Slip per site and records asset maintenance entries for Tools and Equipment based on approved Purchase Order.

Skills

Integrity

Quality of work

Teamwork

Willingness to learn

Education

Four-year business-related degree

Job description

About the role

Responsible for recording materials directly delivered to project sites in SAP – Gross Receipt Purchase Order (GRPO). Checks the completeness of inventory records and the accuracy of daily entries made by the Logistics Division and Operations Division in the Inventory Modules for receiving and issuing materials. Responsible for recording asset maintenance entries and newly purchased fixed assets in the Asset Management System. Responsible for maintaining records of all documents received and forwarded.

Key responsibilities

• Records GRPO to SAP for materials delivered directly to project sites

• Checks GRPO entries recorded by MMD to SAP for materials delivered to Warehouse

• Checks entries of issuances and transfers (SMDS, STMDS, PMDS) recorded by MMD to SAP for materials issued/delivered to project sites

• Checks project site receiving reports (PS-MRR(NS)) and project site issuances of materials (PSMIS) recorded by warehousemen to SAP

• Monitors accountable forms issued per project warehouse and checks the completeness of accountable form series per booklet

• Assists in conducting random physical counts per project site and identifying non-moving items qualified for pull-out

• Assists in attesting to annual physical inventory at project site warehouses and WDAI facilities

• Receives and maintains records of documents including approved withdrawal slips, Materials Receiving Reports, and vendor delivery receipts

• Checks received documents to ensure delivery details match the corresponding receiving forms

• Prepares document transmittals to Accounting Assistants – AP, Disbursement Supervisor, and M&E Audit Supervisor for processing of payables

• Records Asset Transfer Request Slip per site as instructed and records asset maintenance entries for Tools and Equipment based on approved Purchase Order

About you

• Graduate of any four-year business-related degree course

• At least 1 year of relevant work experience

• Experience as an Audit Assistant is an advantage

• Demonstrates integrity, quality of work, productivity, teamwork, and a strong sense of responsibility

• Inquisitive and willing to continuously learn and improve