Marketing Administrative Assistant

United Marine Training Centre, Inc.; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

United Marine Training Centre, Inc. in Manila is seeking a Marketing Administrative Assistant to join our team. You will support office operations, assist with marketing campaigns, and coordinate scheduling, documentation, and communications with trainees and partner institutions.

The role involves content planning, social media updates, and basic analytics to support promotional activities for UMTC's extensive marine training portfolio.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Communications, Education Management, Maritime Studies or related field.
• Prior experience in administrative support or training coordination is an advantage; fresh graduates are welcome to apply.
• Proficient in MS Office/Google Workspace.
• Proficient in common social media platforms and basic content creation with Canva/Adobe.
• Good written and verbal communication skills in English and Filipino; detail-oriented and organized.

Responsibilities

• Provide day-to-day office support and coordinate with Green Marine Education consultants at host company, UMTC.
• Assist in administering daily office functions, including correspondence, scheduling, and records management.
• Maintain organized physical and digital records of training documents and accreditation paperwork.
• Support supplies management and basic expense tracking.
• Prepare reports, meeting minutes, and required documentation within deadlines.
• Coordinate training schedules, venues, instructors, materials, and logistics with stakeholders.
• Maintain training records including calendars, attendance, and enrollment lists.

Skills

MS Office / Google Workspace

Social media platforms

Content creation tools

English & Filipino communication

Organizational skills

Detail-oriented

Education

Bachelor's degree in Business Administration / Marketing / Communications / Education Management / Maritime Studies or related field

Tools

MS Office

Google Workspace

Canva

Adobe

Job description

Established in 1998, United Marine Training Center, Inc. (UMTC) is a high-quality maritime educational institution based in Manila, Philippines, providing world-class instruction and assessment to seafarers.

UMTC’s training portfolio covers over 80 courses, including Deck, Engine, Culinary, ETO, General Courses, and STCW Courses, whilst its Cadet Training Program has one of the most relevant and leading curriculums worldwide. At the same time, UMTC provides custom-designed training programs for third-party ship and crew management companies.

The UMTC complex boasts extensive state-of-the-art maritime equipment and facilities to fully prepare trainees for real-life scenarios. Meanwhile, a 650-bed dormitory provides an effective boarding style environment for cadets/seafarers.

We are presently seeking a Marketing Administrative Assistant to join our team here in Manila. This is a fantastic opportunity to join a stable, reputable, and growing company here in the Philippines, and be part of an exciting and dynamic industry, with a long and rich history.

At UMTC, we encourage an open, friendly, and international working environment, and always put people and our communities at the center of our work.

Key Responsibilities

• Provides day-to-day support to the office operations of Green Marine Education consultants at host company, UMTC, while coordinating with the person in charge at UMTC in promotional and marketing activities.
• Assist in administering daily office functions, including correspondence, scheduling, and records management.
• Maintain organized physical and digital records of training documents, trainee files, and accreditation paperwork.
• Support supplies management and basic expense tracking.
• Prepare reports, meeting minutes, and required documentation within deadlines.
• Supports audits, inspections, and compliance requirements.
• Coordinates training schedules, venues, instructors, materials, and logistics with stakeholders.
• Serves as the main point of coordination for clients, trainers, learners, and partner institutions.
• Maintains accurate training records, including calendars, attendance, enrollment lists, and required documentation (e.g., TCROA).
• Ensures accuracy and completeness of assessment results, permits, checklists, and accreditation requirements.
• Coordinates submission of training-related documents with the Registrar and relevant units.
• Maintains and updates Green marine social media and website pages with accurate, brand-aligned content and course announcements.
• Plans, schedules, and publishes content based on a content calendar aligned with programs and campaigns.
• Helps prepare promotional materials (e.g., flyers, announcements, email campaigns).
• Respond to basic inquiries and support lead generation and engagement activities.
• Assist in marketing campaigns, promotional events, and stakeholder outreach.
• Monitor engagement data and assist in reporting marketing performance and results.
• Supports outreach to partner institutions, prospective trainees, and the maritime community.
• Assist in promoting training programs through digital platforms, events, and stakeholder engagement.

Qualifications

• Bachelor’s degree holder in Business Administration, Marketing, Communications, Education Management, Maritime Studies, or related field.
• Prior experience in administrative support or training coordination is an advantage, preferably in maritime, technical training, or safety programs. Fresh graduates are welcome to apply.
• Proficient in office software MS Office/Google Workspace applications
• Proficient in common social media platforms
• Familiarity with basic content creation and use of design tools (e.g.,Canva, Adobe)
• Good written and verbal communication skills in English and Filipino
• Detail-oriented, organized, and willing to learn
• Excellent organizational and time management skills
• Good analytical and basic computing skills

ALL APPLICATIONS WILL BE TREATED IN STRICT CONFIDENCE

UMTC is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. All applications will receive consideration for employment without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, faith, or social background.