Mandarin Translator

Global Play Hub Innovations Corporation; Taguig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading technology firm in the Philippines seeks an executive assistant to manage the executive's schedule, arrange meetings, and provide comprehensive administrative support. Responsibilities include organizing travel, preparing reporting materials, and coordinating with external stakeholders. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience in administrative tasks. This role offers opportunities for personal and professional growth within a dynamic team.

Qualifications

• Strong organizational skills with attention to detail.
• Proficient in preparing and condensing reports.
• Excellent communication skills for stakeholder coordination.

Responsibilities

• Manage executive's schedule and travel arrangements.
• Prepare and summarize meeting materials efficiently.
• Coordinate client visits and ensure accurate instruction follow-up.
• Support basic administrative tasks including expense processing.

Job description

Job Description

Executive Schedule & Time Management

• Manage the executive's schedule, travel arrangements, and overall time planning
• Arrange internal and external meetings
• Control meeting duration to ensure efficiency
• Prepare meeting materials in advance
• Take and organize meeting minutes
• Remind the executive of key deadlines and important milestones

Document & Information Management

• Organize and prepare reporting materials
• Condense and summarize presentations (e,g., reduce 10 slides into 2 concise slides)
• Collect weekly reports from all departments
• Compile and summarize them into brief daily reports for the Chairman

External Communication & Coordination

• Arrange client visits and business meetings
• Coordinate with partners and external stakeholders

Convey The Chairman's Instructions Accurately

• Follow up on implementation progress and ensure task completion

Basic Administrative Support

• Arrange business travel (flights, hotels, itineraries)
• Organize and process expense reimbursement documents
• Monitor contract circulation and approval reminders