Manager - Events & Recognition

The Great Eastern Life Assurance Company Limited; Santo Niño 1st; On-site; PHP 600,000 - 900,000; Full time

Job summary

The Great Eastern Life Assurance Company Limited is seeking an experienced Events Manager/Project Lead to plan and deliver rewards and recognition events for our agency force, both locally and overseas. The role includes procurement, budget management, and program execution to ensure a high-quality experience for qualifiers.

The ideal candidate will have 5+ years of events planning experience, strong MS Excel skills (VLOOKUP/PivotTables), and bilingual communication in English and Mandarin.

Qualifications

• Diploma or Degree qualification.
• Minimum 5 years’ experience in events planning, ideally in financial services.

Responsibilities

• Manage procurement, budgets, and deliverables for event programmes.
• Maintain accurate databases of qualifiers and achievements; leverage Excel for data analysis.
• Lead event projects from concept to completion, coordinating venues, vendors, and on-site logistics.
• Design and manage collaterals and communications for invitations and promotions.
• Oversee internal and external communications related to agency events and recognition programmes.

Skills

Event planning

Budget management

Vendor management

Data analysis (Excel)

Communication (EN/CM)

Project leadership

Education

Diploma or Degree

Tools

MS Office

Excel

PowerPoint

Outlook

Teams

Job description

As we embark on plans to expand our team of event specialists, we are looking for a talented and responsible project lead to join us in delivering successful rewards & recognition events for our Great Eastern’s agency force.

If you are a dedicated and ambitious Events Manager with at least 5 years of relevant experience in executing events with at least 500 attendees, you may be the one we are looking for.

You will need to be impeccably organized, a quick learner who is forward-thinking, efficient and proactive while remaining calm and amicable in difficult situations. This position also requires you to perform administrative and operational support to ensure the smooth delivery of our rewards & recognition events / programmes, both locally and overseas. He/ she will report to Section Head, Events & Recognition.

The Job

Procurement & Budget Management

• Develop, monitor and manage event budgets, expenses, and deliverables to ensure a high-quality experience for qualifiers while keeping within the approved budget.
• Follow internal procurement processes, prepare all necessary documentations, ensure necessary expenditure approvals are obtained and coordinate timely vendor payments.
• Process reimbursements for qualifiers, securing necessary approvals and ensuring payments meet stipulated timelines.

Administrative, Database & Registration Management

• Maintain accurate databases of qualifiers’ professional qualifications and achievements for events, recognition programmes, and publicity materials.
• Utilise strong MS Excel skills (e.g., VLOOKUP / XLOOKUP, Pivot Tables, formula calculations) and data logic skill sets to manage and analyse data effectively.
• Possess basic knowledge of insurance associations and their recognition programmes.
• Coordinate timely communications to drive strong participation in recognition events.
• Track registration progress, send reminders (eDM / email), and ensure high on-site attendance.

Project & Programme Management

• Lead event projects from concept to completion, managing venue, catering, vendors, gifts, entertainment, design, and other deliverables within budget.
• Coordinate with internal teams and external agencies to deliver event programmes aligned with business objectives.
• Ensure compliance with brand guidelines, policies, regulations, and quality standards.
• Prepare detailed programme briefs for all parties involved.

Collaterals & Creative Management

• Design and manage event collaterals, including invitations, reminders, and promotional materials.
• Coordinate timely production and updates of event materials, handling last-minute requests when necessary.
• Create simple in-house designs for digital and print communications.

Communications

• Oversee all internal and external communications related to all our agency events and rewards & recognition programme, ensuring clarity and consistency.
• Manage updates on schedules, project changes, and attendee confirmations.

Gifts & Tokens Sourcing

• Source, manage, and distribute gifts, prizes, awards, and tokens for qualifying representatives.

Risk & Compliance Management

• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices.

Requirements

• Education: Diploma or Degree qualification
• Preferably with minimum 5 years’ experience in events planning especially in the financial industry.
• Clear Communicator - Clearly and concise communications, both verbally and in writing to upper management as well as to the agency force
• Sense of Ownership - Self-motivated to take ownership of various projects and advance work without the need for micro-management
• Detail-oriented while being a multi-tasker - You can manage various deliverables productively, review/ check to ensure accuracy and details
• A committed Team-Player - A passionate and committed team-mate who will help out in your other colleagues’ projects whenever necessary, even when it is beyond official office hours
• A hands-on person - One who enjoys rolling up your sleeves for pre-event logistics planning, onsite execution and delivery of events
• Interest in finance, insurance products and how an agency force works to close protection gaps
• Proficiency in English (spoken and written) and Mandarin (spoken) to communicate effectively with Mandarin-speaking clients
• Proficiency in Microsoft Office - Word, Excel, Powerpoint, Outlook, Teams. Advance skillsets like vlookup, pivot tables and macros are a plus when you need to do registration and data processing / management
• Willing to travel for overseas events
• Pleasant, out-going, good-natured and motivated by working towards targets
• High level of integrity, takes accountability of work and good attitude over teamwork.
• Takes initiative to improve current state of things and adaptable to embrace new changes.