Management Support Specialist

Klaiya; Metro Manila; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Free device program

Excellent company culture

Employee Stock Option Program

Job summary

Klaiya is seeking a Management Support Specialist to provide comprehensive administrative and operational support to management teams. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Qualifications

• Proven experience in an administrative support role.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality.

Responsibilities

• Manage and maintain executive calendars.
• Prepare and organize documents, presentations, and reports.
• Assist in the planning and execution of projects.

Skills

Calendar Management

Communication Skills

Problem-Solving

Time Management

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Job description

Join to apply for the Management Support Specialist role at Klaiya

3 months ago Be among the first 25 applicants

Join to apply for the Management Support Specialist role at Klaiya

Summary:

The Management Support Specialist provides comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.

Summary:

The Management Support Specialist provides comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.

Responsibilities:

Administrative Support:

• Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
• Prepare and organize documents, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Arrange travel itineraries, including flights, accommodations, and transportation.
• Maintain and organize filing systems, both electronic and physical.
• Process expense reports and track budgets.
• Take and distribute meeting minutes.
• Coordinate and organize company events.
  
  
  

Project Support:

• Assist in the planning and execution of projects, ensuring deadlines are met.
• Track project progress and provide regular updates to management.
• Gather and analyze data to support decision-making.
• Assist in the creation of project documentation.
• Communication and Coordination:
• Serve as a liaison between management and other departments or external stakeholders.
• Communicate effectively with all levels of the organization.
• Prepare and distribute internal communications.
• Maintain confidentiality of sensitive information.
  
  
  

Operational Support:

• Assist in the development and implementation of office policies and procedures.
• Order and maintain office supplies.
• Troubleshoot office equipment issues.
• Assist with onboarding of new employees.
• Assist with any other tasks assigned by management.
  
  
  

Qualifications:

• Bachelor's degree in business administration or a related field (preferred).
• Proven experience in an administrative support role, preferably supporting senior management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality.
• Experience with project management software is a plus.
  
  
  

Skills:

• Calendar Management
• Meeting Coordination
• Document Preparation
• Travel Arrangements
• Expense Reporting
• Project Coordination
• Communication Skills
• Problem-Solving
• Time Management
• Proficiency in common office technologies.
  
  
  

Benefits:

• Free device program
• Excellent company culture
• Employee Stock Option Program
• Work with local & international brands
  
  
  

Brand We've worked with:

Nestle | Unilever | P&G | URC | Coca-Cala | Monde Nissin | Del Monte

Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock | Anker | Huawei

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Advertising Services

Referrals increase your chances of interviewing at Klaiya by 2x

Sign in to set job alerts for “Management Support Specialist” roles.

Pasig, National Capital Region, Philippines 3 weeks ago

Taguig, National Capital Region, Philippines 2 days ago

Taguig, National Capital Region, Philippines 2 days ago

General Virtual Assistant - PH (Entry Level - Remote)

Makati, National Capital Region, Philippines 4 days ago

Makati, National Capital Region, Philippines 1 week ago

Manila, National Capital Region, Philippines 1 day ago

Taguig, National Capital Region, Philippines 3 weeks ago

General Virtual Assistant (For Pooling) - Permanent Work From Home

Quezon City, National Capital Region, Philippines 3 days ago

Makati, National Capital Region, Philippines 1 week ago

Mandaluyong, National Capital Region, Philippines 1 day ago

Agency Banking and Support Services Lead (Digital Onboarding)

Taguig, National Capital Region, Philippines 2 weeks ago

Mandaluyong, National Capital Region, Philippines 2 days ago

Operations Associate - Registration Customer Service Support

Mandaluyong, National Capital Region, Philippines 2 weeks ago

Manila, National Capital Region, Philippines 4 months ago

Makati, National Capital Region, Philippines 1 month ago

Manila, National Capital Region, Philippines 2 weeks ago

Pasay, National Capital Region, Philippines 2 weeks ago

Senior Executive-Leadership Support-Executive Assistant

Marikina, National Capital Region, Philippines 2 months ago

Makati, National Capital Region, Philippines 1 week ago

Procurement Associate (Category Management Services)

Mandaluyong, National Capital Region, Philippines 1 week ago

Makati, National Capital Region, Philippines 1 week ago

Executive Support Leader - Business Support Management

Manila, National Capital Region, Philippines 1 week ago

Makati, National Capital Region, Philippines 1 day ago

Executive Administrative Assistant (Fixed Assets and Supplies)

Pasay, National Capital Region, Philippines 3 weeks ago

Pasig, National Capital Region, Philippines 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.