Management Support Specialist

Klaiya; Manila; On-site; PHP 1,138,952 - 1,708,428; Full time

Benefits offered by this job

Free device program

Excellent company culture

Employee Stock Option Program

Work with local & international brands

Job summary

A leading company in the Philippines is seeking a Management Support Specialist to provide comprehensive administrative and operational support to management teams. The ideal candidate will possess excellent organizational skills, strong communication abilities, and the capability to handle confidential information with discretion. Responsibilities include managing executive calendars, assisting in project planning, and maintaining effective communication within the organization. Join a company that values detail-oriented and adaptable professionals.

Qualifications

• Proven experience in an administrative support role, preferably supporting senior management.
• Excellent organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Manage and maintain executive calendars and schedule appointments.
• Assist in the planning and execution of projects.
• Serve as a liaison between management and other departments.

Skills

Calendar Management

Meeting Coordination

Document Preparation

Travel Arrangements

Expense Reporting

Project Coordination

Communication Skills

Problem-Solving

Time Management

Proficiency in common office technologies

Education

Bachelor's degree in business administration or a related field

Tools

Microsoft Office Suite

project management software

Job description

Summary:

The Management Support Specialist provides comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.

Responsibilities:

Administrative Support:

• Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
• Prepare and organize documents, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Arrange travel itineraries, including flights, accommodations, and transportation.
• Maintain and organize filing systems, both electronic and physical.
• Process expense reports and track budgets.
• Take and distribute meeting minutes.
• Coordinate and organize company events.

Project Support:

• Assist in the planning and execution of projects, ensuring deadlines are met.
• Track project progress and provide regular updates to management.
• Gather and analyze data to support decision-making.
• Assist in the creation of project documentation.
• Communication and Coordination:
• Serve as a liaison between management and other departments or external stakeholders.
• Communicate effectively with all levels of the organization.
• Prepare and distribute internal communications.
• Maintain confidentiality of sensitive information.

Operational Support:

• Assist in the development and implementation of office policies and procedures.
• Order and maintain office supplies.
• Troubleshoot office equipment issues.
• Assist with onboarding of new employees.
• Assist with any other tasks assigned by management.

Qualifications:

• Bachelor's degree in business administration or a related field (preferred).
• Proven experience in an administrative support role, preferably supporting senior management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality.
• Experience with project management software is a plus.

Skills:

• Calendar Management
• Meeting Coordination
• Document Preparation
• Travel Arrangements
• Expense Reporting
• Project Coordination
• Communication Skills
• Problem-Solving
• Time Management
• Proficiency in common office technologies.

Benefits:

1. Free device program

2. Excellent company culture

3. Employee Stock Option Program

4. Work with local & international brands

Brand We've worked with:

Nestle | Unilever | P&G | URC | Coca-Cala | Monde Nissin | Del Monte

Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock | Anker | Huawei