Admin and Support Services Coordinator

Alpha Aviation Group (Philippines), Inc.; San Fernando; On-site; PHP 279,000 - 446,000; Full time

Job summary

Alpha Aviation Group (Philippines), Inc. is seeking an capable Administrative and Operations Support professional to help ensure daily activities run smoothly.

You will coordinate with multiple teams and vendors, maintain organized records, and provide essential office support. The role requires a bachelor’s degree in business or related field, at least two years of experience, strong organization and communication skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration or any hospitality- or administration-related course
• At least two (2) years of relevant work experience in administrative or support services
• Strong organizational, administrative, and time management skills
• Excellent attention to detail and a high level of reliability
• Experience in processing registrations and handling utility bill payments
• Knowledge of basic inventory management for office, housekeeping, and pantry supplies
• Good communication and coordination skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
• The ability to multitask, prioritize responsibilities, and work independently

Responsibilities

• Process and monitor registrations (e.g., PPMC, CETI)
• Prepare and track payments for utility bills (electricity, water, internet, and other services)
• Prepare and process Purchase Request Forms (PRFs) for facility and operational supply requirements
• Monitor inventory and replenish housekeeping and pantry supplies
• Coordinate flight bookings and travel arrangements as needed
• Maintain organized administrative records and filing systems
• Coordinate with suppliers, vendors, and internal departments to support operational needs
• Provide general administrative and office support to ensure efficient daily operations

Skills

Organizational skills

Time management

Attention to detail

Reliability

Communication

Multitasking

Independent work

Education

Bachelor's degree in Business Administration or any hospitality- or administration-related course

Tools

Microsoft Office

Job description

About the role

You'll provide essential administrative and operational support, ensuring day-to-day business activities run smoothly. In this role, you'll coordinate with different teams and vendors to support operational needs and maintain organized administrative systems.

Key responsibilities:

• Process and monitor registrations (e.g., PPMC, CETI)
• Prepare and track payments for utility bills (electricity, water, internet, and other services)
• Prepare and process Purchase Request Forms (PRFs) for facility and operational supply requirements
• Monitor inventory and replenish housekeeping and pantry supplies
• Coordinate flight bookings and travel arrangements as needed
• Maintain organized administrative records and filing systems
• Coordinate with suppliers, vendors, and internal departments to support operational needs
• Provide general administrative and office support to ensure efficient daily operations

What we are looking for:

• Bachelor's degree in Business Administration or any hospitality- or administration-related course
• At least two (2) years of relevant work experience in administrative or support services
• Strong organizational, administrative, and time management skills
• Excellent attention to detail and a high level of reliability
• Experience in processing registrations and handling utility bill payments
• Knowledge of basic inventory management for office, housekeeping, and pantry supplies
• Good communication and coordination skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
• The ability to multitask, prioritize responsibilities, and work independently