Management Support Associate

Klaiya; Manila; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Free device program

Excellent company culture

Employee Stock Option Program

Work with local & international brands

Job summary

A reputable management support firm in Metro Manila seeks a Management Support Associate to provide comprehensive administrative and operational support to management teams. Responsibilities include managing executive calendars, organizing documents, coordinating meetings, and assisting with project execution. The ideal candidate should have strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. This role offers a dynamic work environment and the opportunity to engage with local and international brands.

Qualifications

• Proven experience in an administrative support role, preferably supporting senior management.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.

Responsibilities

• Manage and maintain executive calendars.
• Prepare and organize documents and presentations.
• Coordinate meetings and handle correspondence.
• Assist in the planning and execution of projects.
• Serve as a liaison between management and other departments.

Skills

Calendar Management

Meeting Coordination

Document Preparation

Travel Arrangements

Expense Reporting

Project Coordination

Communication Skills

Problem-Solving

Time Management

Proficiency in common office technologies

Education

Bachelor's degree in business administration or a related field

Tools

Microsoft Office Suite

Project management software

Job description

Summary

The Management Support Associate provides comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem‑solving. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.

Responsibilities

Administrative Support

• Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
• Prepare and organize documents, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Arrange travel itineraries, including flights, accommodations, and transportation.
• Maintain and organize filing systems, both electronic and physical.
• Process expense reports and track budgets.
• Take and distribute meeting minutes.
• Coordinate and organize company events.
• Perform occasional driving duties for work‑related errands, meetings, or operational requirements.

Project Support

• Assist in the planning and execution of projects, ensuring deadlines are met.
• Track project progress and provide regular updates to management.
• Gather and analyze data to support decision‑making.
• Assist in the creation of project documentation.

Communication and Coordination

• Serve as a liaison between management and other departments or external stakeholders.
• Communicate effectively with all levels of the organization.
• Prepare and distribute internal communications.
• Maintain confidentiality of sensitive information.

Operational Support

• Assist in the development and implementation of office policies and procedures.
• Order and maintain office supplies.
• Troubleshoot office equipment issues.
• Assist with onboarding of new employees.
• Assist with any other tasks assigned by management.

Qualifications

• Bachelor's degree in business administration or a related field (preferred).
• Proven experience in an administrative support role, preferably supporting senior management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality.
• Experience with project management software is a plus.
• Must have a valid driver’s license and basic driving skills. The role may require occasional driving for work‑related errands, meetings, or operational support.

Skills

• Calendar Management
• Meeting Coordination
• Document Preparation
• Travel Arrangements
• Expense ReportingProject Coordination
• Communication Skills
• Problem‑Solving
• Time Management
• Proficiency in common office technologies.

Benefits

1. Free device program
2. Excellent company culture
3. Employee Stock Option Program
4. Work with local & international brands

Brands We’ve Worked With

Nestle | Unilever | P&G | URC | Coca-Cala | Monde Nissin | Del Monte
Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock | Anker | Huawei